Operations Area Administrator

**Operational Area: Forensic Psychiatry** We are Uppsala University Hospital – one of Sweden's leading university hospitals. As a regional hospital and provider of highly specialized care, we serve two million people in Central Sweden. There is always something happening here – a new life is born, a grandmother undergoes surgery, a colleague is celebrated as a hero. With us, you will experience both challenging trials and fantastic events, in a strong community with colleagues. See parts of our reality in our photo exhibition; akademiskafotoutstallning.se. We welcome your application! **Operational Area: Forensic Psychiatry** The Forensic Psychiatry department at Uppsala University Hospital relocated in spring 2024 from the old Ulleråker area to entirely new facilities in Jälla, just northeast of Uppsala. The existing department – with security classification 3 – opened in Jälla in April 2024 under the new name 5B. In September, an additional department – with security classification 2, named 5A – was opened. At that time, a hospital-wide reorganization was also carried out, establishing forensic psychiatry as its own operational area, VO Forensic Psychiatry, within Area 6 (Psychiatry). The target group for forensic psychiatric care consists of patients who have been assessed by the court to suffer from a severe mental disorder as the basis for the committed crime, and for whom the penalty has been decided to be transfer to forensic psychiatric care instead of imprisonment. Forensic psychiatry provides forensic psychiatric care and rehabilitation through a cross-professional, integrated approach between inpatient and outpatient care, in close collaboration with other community actors. The goal of the care is to stabilize the underlying illness that led to the crime through effective treatment and to gradually train skills over several years, enabling a sustainable return to society with a significantly reduced risk of reoffending. VO Forensic Psychiatry at Uppsala University Hospital is also a significant purchaser of inpatient care in other regions due to a severe shortage of its own care places (referred care for convicted individuals). **Your Assignment** We are now seeking an operational administrator for the new operational area of forensic psychiatry. In this role, you will provide close administrative support to the operational manager and work independently and proactively to plan, coordinate, and follow up on administrative processes. The work is varied and includes taking minutes, compiling documents, scheduling meetings, as well as planning and serving as meeting secretary in various forums. You will handle administration related to purchased care for convicted patients and work in the scheduling and staffing system Heroma, as well as other personnel administrative systems. You will assist in the onboarding of new employees, be responsible for planning and receiving medical students' placements in the department, and serve as the contact person for questions related to buildings and facilities. In addition, you will contribute to the development of administrative routines and document management according to current guidelines. You will coordinate and disseminate management information within the department and have many points of contact, which requires a good ability to structure information in an environment characterized by change and collaboration. With us, there are excellent opportunities to be proactive and development-oriented. You will have significant freedom to shape your role in close collaboration with the operational manager, based on the needs of the department. **Your Qualifications** You have a high school education and preferably further training in administration. You have experience working as a medical secretary or in a similar administrative role, preferably within psychiatric services. You possess very good knowledge of Swedish, both spoken and written, and are accustomed to working with digital tools and technical aids in meeting contexts. You have good system proficiency, particularly in Microsoft 365, Heroma, Public 360, Medcontrol, DocPlus, Agresso, Barium, the training portal Pingpong, and other administrative systems used within Region Uppsala. You have experience managing documentation and administration in accordance with regulatory formalities, including record-keeping and document management according to current guidelines. You also have knowledge of data protection issues and work in accordance with applicable GDPR guidelines. **Your Competence** To succeed in the role of operational administrator, you need to be structured, independent, and able to take initiative. You are quality-conscious and service-oriented, with good communication and collaboration skills. You find it easy to plan and organize, are solution-focused, and enjoy managing multiple parallel processes. The role requires you to have a good ability to prioritize and reprioritize, even during high-paced periods. You are flexible and easily adapt to new working methods, routines, and changing circumstances. We place great emphasis on personal qualities and are looking for someone who is unpretentious, engaged, and contributes to a positive work environment. **We Offer** We offer you a permanent full-time position, with a start date as soon as possible by agreement. A probationary period of up to 6 months may apply. Before hiring, a background check from the police regarding suspicion and criminal records will