About this role
About the position
As next year is an election year, we are now seeking reinforcement in the role of committee administrator to support our committee secretaries.
Responsibilities
You will, among other tasks:
- Register and file incoming documents, both digitally and physically
- Manage functional mailboxes
- Handle the release of public documents to citizens and the media
- Provide support and expertise to employees and managers on issues related to registration and document release
- Take meeting minutes for, among other things, ownership consultations with municipal companies
- Assist the municipal director with internal conference bookings, room bookings, and invoice management.
Currently, Platina is our case management system, but we are in the process of implementing a new case management system, Public 360.
Are you the one we are looking for?
As a person, you are meticulous, care about details, and follow up on your work to ensure it meets high quality standards. The job requires you to plan, organize, and prioritize effectively. You have the courage and ability to make independent decisions within the scope of your assignment without relying on others. You have a strong interest in service and actively contribute to solutions and a positive work environment. You are attentive in your interactions, find solutions, and enjoy helping others.
Requirements:
- Post-secondary education deemed relevant by the employer for the position, or completed secondary education combined with several years of relevant experience in registration and meeting minutes in the public sector.
- Experience working administratively in digital systems
- Very good ability to express yourself in Swedish, both verbally and in writing
Meritorious:
- Experience in registration and document management in the public sector
- Experience with Platina and/or Public 360
Selection will be ongoing!
The Administrative Department consists of 13 employees. The department's overall mission is to be a support function for the municipality's political organization and management. The department is also responsible for security issues, information security, GDPR, legal advice, and archiving. In our workgroup, we want everyone to contribute to a positive work environment and help each other when needed.
We care!
Welcome to a workplace where you can develop and make a difference every day. With great commitment and care for one another, we do everything we can to create a better everyday life for everyone in our municipality. Our focus on development and quality is reflected in our many satisfied residents.
Kävlinge Municipality is easily accessible, regardless of where you live. The good atmosphere and numerous development opportunities are other reasons why our employees enjoy working here. Do you want to be one of us?
Would you like to know more about what it's like to work with us in Kävlinge? Visit jobb.kavlinge.se to read what our employees think about working here, our benefits, and see all our available jobs.