Archive Assistant to the Primary School Administration

**Description** At the primary school administration, we have a safe and trusting culture. We care about our students and each other. We are here for the students, we collaborate with guardians and one another, and we are open to new thoughts and ideas. Here, we create good conditions for educational development. The Gothenburg primary school administration is one of the largest school administrations in Sweden. We are responsible for the city's municipal schools from preschool to grade nine, adapted primary schools, cultural schools, and after-school programs. The administration includes 138 municipal primary schools where nearly 47,000 students attend school every day. The entire administration has approximately 9,700 employees who work together to develop and manage the operations - together we pave the way for the school of the future. Feel free to follow our journey on LinkedIn: https://www.linkedin.com/company/goteborgs-grundskoleforvaltning **Job Responsibilities** Are you someone who values order and has a drive for organizing and cataloging archival documents? Do you also enjoy creating support documents and conducting training? Then you are welcome to an exciting position with us in the Office and Security unit at the primary school administration in Gothenburg. We are currently looking for an archive assistant who wants to be part of our work in managing the primary school administration's archives. As an archive assistant with us, you will primarily work with practical archive management within the administration. The work includes organizing, cataloging, and disposing of documents, as well as preparing them for delivery to the Regional Archive. This work is carried out both at the schools and in the primary school administration's central archive facilities. To some extent, archival maintenance tasks in digital spaces may also occur. You will also work on creating and updating supporting documents, conducting training, and assisting archive managers in the practical handling of the schools' archives. The position also involves receiving and managing requests for the release of public documents, which may require confidentiality assessments. The role includes responsibility for planning the administration's practical archive management in collaboration with the administration's strategic archivists. As an archive assistant, you will have close contact with archive managers and principals at all of Gothenburg's primary schools, as well as with colleagues in the central administration. You will be part of the administration's archive team, which currently consists of four archivists and five archive assistants. With us, there is an open atmosphere, lively discussions, and plenty of laughter. We share our knowledge with each other and are committed to ensuring that everyone feels welcome in the group. As an employee of our administration, you will be offered benefits such as wellness grants, bicycle benefits, and employee support. We work in pleasant premises at Gamlestads Torg 5, which is easily accessible by bus and tram. In the office, we operate based on an activity-based working method, which provides greater freedom to choose workspaces based on tasks. Together for everyone's success. **Qualifications** We are looking for someone with a university degree in archive and information science, and preferably experience in practical archive work with school documents in the public sector. You are an experienced IT user and proficient in the Office suite. You also express yourself well in Swedish, both orally and in writing. To thrive with us, you need to be responsible and accustomed to working independently and in a structured manner. You have good service skills and are adept at collaborating with others. In your work, you appreciate meeting new people and contributing support and advice in a pedagogical manner. You are also committed to ensuring that your work is performed accurately and thoroughly. Welcome with your application! **Other** As an employee in our administration, you will be offered benefits such as wellness grants, bicycle benefits, and employee support. According to the Education Act, individuals must present a police record extract before being employed in preschool, school, and school-age care. You can order this from the Police's website. In preparation for this recruitment, we have made decisions regarding recruitment channels and therefore kindly decline further offers of competency mediation, advertising, and recruitment assistance. We only accept applications via our recruitment system in accordance with GDPR. **About Us** We are creating the future in Gothenburg – one lesson at a time. Every weekday, thousands of children and young people meet in our schools – with them, we shape the future of Gothenburg. In the primary school administration, we are 10,000 dedicated employees working together to ensure that all students succeed and grow, regardless of background or circumstances. You play an important role in creating an equitable school of high quality, where you can both develop and enhance the operations. You build knowledge, community, and hope for the future together with your colleagues. With us, you can make a real difference. The Gothenburg primary school administration is responsible for the city's nearly 140 municipal schools, from preschool to grade 9, adapted primary schools, after-school programs, and cultural schools. Welcome to work close to the