About this role
The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now seeking more employees. Our primary goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transport.
The operational area (VO) Tygelsjö/Ringsjön consists of the Tygelsjö prison with 137 places for men and the Ringsjön prison with 82 places for women, both classified as security class 3, led by a prison manager together with seven correctional officers.
Both prisons conduct extensive VSP (Vocational Skills Program) and investigative work, while also providing valuable employment opportunities such as a horticulture business, carpentry with pallet manufacturing, mechanical workshop, assembly/packaging, kitchen and cooking, learning center, and other structured activities.
Read more about the operations at Ringsjön prison on our website: https://www.kriminalvarden.se/kontakt/hitta-och-kontakta/verksamhet/anstalt/ringsjon/#verksamhet
The position is a fixed-term contract for 6 months with good opportunities for extension.
JOB DESCRIPTION
As an administrator, you will work in a broad and varied role that is under development. The administration serves as a central service function that handles a wide range of administrative tasks. As an administrator, you will be involved in case management, primarily encompassing aspects of the legal process such as record-keeping, sentence calculation, registration and dispatch of client documents, and victim information. Additionally, you will manage inmates' funds, including wages for inmates, banking matters, travel bookings, and reconciliations. Administrators are also responsible for various types of orders, archiving, invoice management, mail handling, and other administrative and service-oriented tasks. The area of work is under development and may include additional tasks over time. The role involves both internal contacts and external interactions with the public and other authorities.
The team consists of three administrators who collectively provide support and service functions for the entire prison. You will collaborate daily with other functions such as client caseworkers, duty officers, and correctional staff. Client-facing tasks will be part of the role, and work attire will be required.
QUALIFICATIONS
We are looking for someone who is independent, calm, stable, and service-oriented. As the Swedish Prison and Probation Service, including Ringsjön prison, undergoes changes, it is important that you are proactive, open to rapid changes, and development-oriented. The work involves handling aspects of the legal process, so attention to detail and structure are essential. You possess good judgment, are quality-conscious, can prioritize effectively, and are accustomed to working at a fast pace at times. The role of administrator is a service function and requires the ability to work both independently and in close collaboration with other staff at the prison as well as with other stakeholders both within and outside the authority.
It is important to us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of individuals, respect for the individual, and belief in people's willingness and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally through your approach. We place great emphasis on personal suitability.
Requirements
• Minimum high school diploma or equivalent, preferably with a focus on office administration or economics, or other education combined with relevant experience deemed equivalent by the employer
• Documented experience of qualified administrative work
• Good IT skills
• Proficient in the Swedish language, both spoken and written
• Valid driver's license (B)
Meritorious
• Experience in clerical/administrative work within the Swedish Prison and Probation Service or, alternatively, in corresponding public administration
• Knowledge and experience of working in administrative data systems, financial systems, and/or Platina, KVR, UBW
• Experience in record-keeping
• Knowledge of accounting
• Understanding of the penalty system
• Good knowledge of the principle of public access and administrative law
• Post-secondary education in economics/law
OTHER
The Swedish Prison and Probation Service has chosen to eliminate the personal letter and replace it with selection questions relevant to the position. The answers to the selection questions and your CV will form the basis for determining if you are qualified to proceed in the process.
To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.
Certain positions are classified as security-sensitive, and a security screening with background checks will be conducted before a hiring decision is made