Operations Coordinator - Lovön

The Swedish Defense Property Administration is seeking a Business Coordinator for Lovön. Would you like to join a workplace with numerous ongoing projects where you'll play a crucial role in office administration and service? Sounds interesting - apply today! We are one of Sweden's largest property owners and experts in fortification, meaning protection and facility technology. Our primary mission is to contribute to increased defense capability for a secure and free Sweden. With us, you'll have the opportunity to develop in a dynamic environment where your work makes a real difference for Sweden's security and future. Contribute to Facility Management in an Expansive Office Environment The Swedish Defense Property Administration is a critical public agency experiencing strong growth. In January 2026, a new Facility Management and Internal Services unit will be formed, currently consisting of five employees and a unit manager. You will work closely with the site manager at the Lovön office. Our Lovön project site has expanded in number of projects, buildings, and employees, increasing the need for internal support. As part of this, we are now seeking a Business Coordinator who wants to contribute to the development! As a Business Coordinator, you'll be part of this new unit with administrative tasks. Given the ongoing growth journey, tasks may be adjusted or complemented during the work. Example tasks include: • Administering office purchases • Supporting budget planning and development • Handling office operations issues with the site manager, such as maintaining common office spaces, coordinating overall information, serving as a contact for external suppliers, managing visitor registrations and key receipts, and contributing to on- and offboarding processes. Other office operations tasks may also arise • Serving as an administrative resource for the new unit in Eskilstuna for additional needs like meeting bookings, system matters, and project-specific tasks The role involves working proactively and service-oriented in an environment with high demands for security and structure. Since the role is new, there will be an opportunity to help shape working methods and routines together with colleagues. Qualifications We are seeking candidates who have: • Completed high school education or post-secondary education in administration, property management, or similar field deemed appropriate by the employer • Experience with administrative work in a coordinating role within a larger organization • Good skills in Office suite (Excel, Word, and PowerPoint) • Excellent ability to express yourself in Swedish, both verbally and in writing • Driver's license, Class B, and Swedish citizenship Previous experience in a similar Business Coordinator role in facility management is meritorious. Your personal qualities are crucial to us, and we will place significant emphasis on personal suitability, with a key aspect being security awareness. We seek someone who thrives on challenges and working in a changing environment requiring flexibility and solution-oriented thinking. You should be confident and able to stand up for your own opinions. Naturally, you create good collaborations and are communicative, as your role is an important service function in our organization. What do we offer you? Working with approximately 1,300 colleagues nationwide at the Swedish Defense Property Administration, you'll work with a unique property portfolio to strengthen total defense in Sweden. We are proud of our critical societal mission, contributing to a secure and free Sweden by owning, developing, and managing properties for total defense. Our tasks are varied, exciting, and challenging, requiring specific expertise. We work based on the state's core values and strive for gender balance. Equal rights and opportunities are important to us. Here, you'll have excellent opportunities for skills development, and we work to ensure a good balance between work and private life. About the Position This is a permanent position that may begin with a probationary period. As a permanent employee, you will be war-placed. Location is Lovön. Employment requires Swedish citizenship and placement in a security class. Security vetting with register control will be conducted before employment in accordance with Chapter 3 of the Security Protection Act. We welcome applicants with diverse backgrounds and experiences. Welcome to submit your application with CV and cover letter by November 30, 2025. Your personal information will be processed according to data protection regulations. Your application is a public document subject to the principle of public access to official records. If you have protected personal data: contact the current recruitment specialist for assistance in submitting your application. The questions you answer when submitting your application will form the basis for our initial selection. We may use tests in the recruitment process. Questions about the position? Welcome to contact Recruiting Manager John Källström at 010-44 45299 or Recruitment Specialist Eva Bjälkander at 010-44 44 592. You can also contact our union