Operations Coordinator

**About the Role** Do you want to make a difference in a world that is in great need of change? Ramboll Management Consulting (RMC) has experienced significant growth in recent years, and we are now looking to expand our team with an operations coordinator. In this role, you will have a coordinating and supportive responsibility for key processes such as onboarding, recruitment, administration, office environment, events, and resource planning. If you are our new Operations Coordinator - click the "Apply Now" button. **A Key Role in a Dynamic Organization** Your primary task will be to assist managers and employees in their daily operations to ensure smooth workflow. You will serve as a bridge between consultants, managers, and the management team, and we encourage you to proactively identify areas for improvement and drive initiatives to enhance our work processes. Over time, there are great opportunities to grow in this role with increased responsibilities and new tasks. We implement a hybrid solution with flexible options for office and remote work, but for this particular role, we prefer you to be present at the office in Stockholm. **Examples of Responsibilities:** **Operations Coordination** - **Onboarding and Offboarding** – Coordinate the onboarding and offboarding of new employees and interns, including the organization of introductory programs. - **Recruitment** – Oversee the recruitment of interns and support in the recruitment of new employees. - **Event and Meeting Coordination** – Plan and organize management meetings, breakfasts, client events, internal annual calendars, and certain employee activities. - **Office Environment** – Ensure a well-functioning and enjoyable office environment in collaboration with Facility Management and consultants. - **Subcontractors** – Coordinate subcontractors, contracts, and invoicing. - **Framework Agreements** – Manage framework agreements and their follow-up. - **IT and Systems Support** – Coordinate IT-related matters such as ordering computers, phones, and other work tools. - **Administrative Support** – Act as the "go-to person" in the office and assist consultants in finding the right support and solutions. - **Resource Coordination** – Support managers with coordination and problem-solving related to consultant staffing. **Who Are You?** We are looking for a sociable, structured, and service-oriented problem solver who enjoys being at the center of events. To succeed and thrive in this role, we believe you are proactive, unpretentious, attentive, and resilient under stress. Although the role is operational, it is essential that you have a strategic ability to see patterns, create structure, piece puzzles together, and stay a step ahead. We place greater emphasis on your individual traits and motivations than formal qualifications. However, to excel in this role, we believe you have experience in similar roles within fast-paced organizations. You have likely acted as the hub at your previous workplaces. To thrive in this role, you need to be proactive, opportunity-seeking, flexible, and communicative. You have a good ability to manage many points of contact and enjoy creating structure. You view AI as a natural part of your daily routine and are enthusiastic about applying AI in all aspects of the work while being quick to adapt to new IT systems and applications, demonstrating a continuous learning attitude. **Qualifications:** - Experience in coordinating and service-oriented roles. - Strong organizational skills and a habit of managing multiple tasks simultaneously. - Strong communication skills in Swedish and English. - Excellent proficiency in Office 365. - Experience working independently and proactively. - Experience in consulting is advantageous but not a requirement. We are looking for someone who loves solving problems, is positive, and willing to embrace challenges. You are not afraid to make decisions and can provide constructive feedback while effectively communicating with managers and colleagues. You are someone who independently finds ways to perform and complete tasks. You thrive on managing multiple tasks simultaneously in a fast-paced and diverse work environment. You are committed and see yourself in the role long-term, with a desire to grow within the company. **What We Can Offer You:** - Development opportunities where your motivation and drive guide your career. - 30 days of vacation plus public holidays. - Private health insurance and life insurance. - Supportive leadership in a values-driven company with employees at its core. - An inclusive work environment where diverse experiences and perspectives are valued. - An international knowledge environment with experiences from 35 countries. - Long-term goals in a foundation-owned company that invests in its employees as well as in research and humanitarian efforts worldwide. **Welcome to Ramboll and Ramboll Management Consulting** Ramboll is a leading societal developer with 17,000 experts in 35 countries designing the cities and communities of the future where people can thrive and develop. In Sweden, we have more than 1,800 experts in 30 offices across the country. The values of our founders continue to live on through the foundation that owns the Ramboll Group. Together, we create benefit for communities, businesses, and individuals worldwide. With 700 consultants globally, of which 100 are in