Umeå University is one of Sweden's largest academic institutions with over 37,000 students and approximately 4,700 employees. The university offers a wide variety of high-quality educational programs and world-leading research across several scientific fields, and it is where the groundbreaking CRISPR-Cas9 gene editing technology was discovered, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our compact campus makes it easy to meet, collaborate, and exchange knowledge, which promotes a dynamic and open culture.
The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research about – and in the midst of – a society in transition. It also means delivering educational programs for regions that need to expand quickly and sustainably. This is simply where the future is created.
The Faculty of Medicine is one of the largest faculties at Umeå University and attracts many students with a comprehensive range of educational programs in medicine, dentistry, health, and care. We offer a well-developed research infrastructure and an inspiring, dynamic environment with leading research. Our close collaboration with the four regions in the Northern Healthcare Region is seen as a significant mutual asset for developing research and education and ensuring the availability of our future healthcare personnel.
Would you thrive in a service-oriented administrative role with extensive contact with both students and teachers? Then you might be the right fit for our team! The Faculty of Medicine Office employs over 40 staff members across three areas: Education, Research and Communication; HR and Finance; and Medical Education.
We are now seeking to strengthen our team with a study administrator for the Medical Education Area.
About the Medical Program at Umeå University
Since 2021, the Medical Program at Umeå University is 12 semesters long. From the 6th semester, the education is decentralized with four study locations: Sunderbyn, Sundsvall, Umeå, and Östersund. In Umeå, coordinators, study counselors, and study administrators provide support functions for the entire Medical Program, and at the other study locations, there is a study administrator per location as a local support function. The Medical Education Area is led by an area manager and comprises a total of 18 employees.
Job Responsibilities
As a study administrator in the Medical Program, you will be a crucial hub in supporting and servicing students, teachers, and external parties. The work is varied, and you will among other tasks work with scheduling planning and management, assist and support program starts and examinations, be responsible for keeping student information updated on the Medical Program's learning platform, and serve as a link between students, teachers, and supervisors involved in the education. The work is done in close collaboration with colleagues and teachers across all four study locations. Various digital systems and meeting solutions will support the work. The Medical Program at Umeå University is constantly evolving, so job tasks may change over time.
Qualifications
We are seeking candidates with at least a high school diploma and relevant, current administrative work experience. You are very experienced in working with various administrative systems daily and have good knowledge of the Office package, M365, and excellent ability to express yourself in Swedish and English, both verbally and in writing.
The role requires excellent organizational, planning, and prioritization skills. You have a high service orientation, are flexible, and have strong communication abilities. To succeed in the role, you must quickly understand and navigate different administrative systems. The work demands both independence and the ability to collaborate with others. As a study administrator, you represent the Medical Program internally, externally, and to students, so personal suitability will be given significant weight.
Experience with study or educational administration is meritorious.
Terms and Application
The position is a full-time, ongoing employment with start date as soon as possible or by agreement. A probationary period may be applied.
If you find the work interesting, please submit an application including:
- CV
- Personal letter describing why you are suitable for the position
For more information about the position, please contact Area Manager Elin Enqvist,
[email protected].
Submit your application by 2025-12-01.
Umeå University aims to offer an equitable and inclusive environment where open dialogue between people with different backgrounds and perspectives forms the foundation for learning, creativity, and development. We therefore welcome applications from individuals with diverse backgrounds and experiences.
To recruitment and staffing agencies and salespeople: We kindly but firmly decline direct contact regarding additional job advertisements.