School Administrator for Adapted Primary School

Do you want to work in an organization where structure, quality, and heart come together? We are looking for a dedicated and meticulous school administrator for the Adapted Primary School in Strängnäs Municipality, with the mission to serve as an administrative hub and a vital part of the school's management support. The municipality's adapted primary school is located by the shores of Lake Mälaren at Tosteröskolan and Thomasskolan on the Campus in Strängnäs. The teaching follows the adapted primary school's curriculum, and we utilize modern technology. A total of around sixty individuals (educators, student assistants, special educators, counselors, and administrative staff) work in the organization. In the adapted primary school, we all strive to develop each student based on their individual circumstances. We offer you a developing role in an organization characterized by commitment, care, and a desire to make a difference for students in adapted primary education. You will be part of a team that values collaboration, trust, and professionalism. Are you the one we are looking for? RESPONSIBILITIES As a school administrator, you are a key person in the daily operations of the school. You work closely with the principal and vice principals and are responsible for ensuring that administrative, financial, and practical processes run smoothly throughout the operational year. The role involves both operational and strategic work with a focus on quality, structure, and service. Your main areas of responsibility include: Finance and Administration: Management of invoices, orders, and budget follow-ups in collaboration with school management and the organization's economist. Monthly follow-ups, year-end closing preparations, and budgeting in systems such as ERP and Hypergene. Personnel and Student Administration: Administration in Personec, IST, and learning platforms based on the target group of the Adapted Primary School. Scheduling and ongoing scheduling for staff, absence, employment, and student records. Reporting to SCB and other authorities. Assist in securing substitutes. Follow-up on short-term activities, invoice documentation, and contact with social services. Quality and Documentation: Updating self-monitoring binders, crisis plans, lists, and action plans. Facility and Property Issues: Coordinate fault reports, contact with property management and suppliers. Participate in and, if necessary, lead projects related to facility changes or development work. Communication and Service: Be an accessible contact person for guardians, staff, and external partners. Contribute to a positive and professional reception in all interactions. QUALIFICATIONS We are looking for someone who has: • Education in administration, finance, or another equivalent field, or relevant work experience deemed equivalent by the employer. • Experience in administrative work within schools, municipal operations, or similar organizations. • Experience working with finance, budgeting, and/or other ongoing tasks in the field. • Experience working in administrative systems (IST, Personec, learning platforms, ERP, Hypergene, or equivalent). To thrive in this role, we see that you have a very good ability to plan, prioritize, and maintain order. You have an interest in contributing to the development and streamlining of routines. You are structured, solution-focused, and have good collaboration skills. You enjoy a role with many points of contact, where you can combine administrative accuracy with service and a holistic perspective on the school's mission. We place great emphasis on personal suitability and want you to share the municipality's values of development, respect, openness, and clarity. Does this sound exciting? Selection will be ongoing, so please submit your application today! ADDITIONAL INFORMATION Welcome to Strängnäs Municipality! Strängnäs Municipality has over 39,000 residents and is strategically located in the Mälardalen region with excellent communication opportunities. It is close to the major city of Stockholm, which can be reached by train in under 50 minutes, and even closer is Eskilstuna. Our municipality is an attractive place for both living and working, where you have the opportunity to make a real difference for the community and its residents. With us, there are numerous meaningful and challenging tasks, with opportunities to grow and develop in your professional role. In Strängnäs Municipality, over 2,500 knowledgeable and engaged employees work together to create a positive everyday life for the residents. We value a workplace where everyone feels included and where there is room to influence. We actively work based on a value foundation characterized by respect, openness, development, and clarity. Our annual employee survey shows that our employees are satisfied. We hope you want to be part of our team and help us build the future of Strängnäs. Together, we create a stronger municipality and make each other better. Strängnäs Municipality applies a smoke-free work policy to create a healthy working environment for all employees, colleagues, and users. Application process and personal data management: • As an applicant, you are responsible for clearly documenting your qualifications so that we can make an objective and fair assessment of your application. • A police background check is required before employment when working with