Resource Coordinator for Procurement Support at Swedavia Arlanda

Do you love structure, problem-solving, and providing top-notch service? Do you thrive in a role where you guide others through rules, processes, and agreements while juggling many details? Then this could be your next challenge. Swedavia is facing exciting development projects at the country's airports, and as a Resource Coordinator in Procurement Support / the Resource Office, you will be a key player in ensuring the right skills are in the right place. Here, you will work closely with the operations, project organizations, framework agreement suppliers, and procurement, at the heart of a fast-paced environment where your organizational skills truly make a difference. This is a consulting assignment through Poolia starting on January 12, 2026, and lasting until June 26, 2026, with a good possibility of extension. The position is full-time and offers some flexibility to work remotely, but 2-3 days per week are required on-site (more during the introduction). About the position Every year, Swedavia brings in a large number of consultants to meet its needs for skills and resources. The Resource Office, part of Swedavia's Procurement Department, is responsible for the procurement of consultants. The Resource Office's task is to support all ten of Swedavia's airports and business units when there is a need for external consultants. At the Resource Office, you will work in a team of four people focused on procuring consultants. You will also be part of a company that proactively works with sustainable development, where you will be a crucial key to our success in major development projects at the airports. At our airports, we meet the whole world. It is a unique workplace with the pulse and atmosphere of aviation. We believe that differences and diversity enrich us and see it as a prerequisite for our future development as a sustainable company. Key responsibilities include: - Reviewing incoming specifications to ensure they comply with procured framework agreements and regulations according to LOU. - Sending out requests to framework agreement suppliers and assessing, compiling, and communicating the responses received. - Establishing and managing purchase requests in the business system IFS. - Following up on assignments, maintaining structure, and ensuring that the procurement process is conducted correctly and within given timeframes. - Providing advice, guidance, and service to internal clients regarding agreements, routines, and procurement processes. - Working closely with colleagues, brainstorming daily, and collaboratively solving both large and small challenges in a fast-paced environment. This is a role where you need to maintain control, order, and oversight while also enjoying a fast and dynamic daily routine where much is time-sensitive. Who are you? We are looking for someone with a higher education degree, preferably in fields such as economics or construction, but most importantly, you have an analytical approach and the ability to understand complex contexts. You have at least a few years of experience in a coordinating role with significant customer contact and elements of advisory work, such as a project coordinator, project engineer, staffing coordinator, procurement coordinator, Bid Manager, or Customer Success Manager. You are accustomed to working independently, managing multiple assignments, and delivering within clear processes and regulations. Experience with business systems, particularly IFS, or insight into the construction or engineering consulting industry is a clear advantage. As a person, you are structured, meticulous, and driven. You enjoy order and clarity, easily build trust, and thrive in a role that combines administration, service, and problem-solving. You follow processes with precision but also see opportunities and find solutions within given frameworks. You enjoy collaborating, discussing questions, and contributing to a positive team spirit while being confident in taking responsibility and driving your own matters forward. About the organization The consulting role is suitable for you if you want to gain broad experience in a short time. We offer you the chance to work in popular workplaces with well-known brands where you can develop your skills and broaden your CV. You will thrive as a consultant if you are looking for a world of exciting assignments and new networks. By your side is your consulting manager who acts as a sounding board and supports you in succeeding in your assignments. We want you to feel good and enjoy working with us at Poolia. Therefore, we offer wellness benefits, discounts at various fitness facilities, and regularly organize social activities. Of course, your employment at Poolia is covered by collective agreements, insurance, occupational pension, and occupational health care. Selection and interviews are ongoing, and the position may be filled before the application deadline. We warmly welcome your application!