Registrar to the Swedish Armed Forces Headquarters

The Headquarters Document Management Department (HKV DokhA) is now seeking a meticulous and responsible registrar who wants to play a central role in the Swedish Armed Forces' document management. We are looking for employees with good initiative who want to help develop our department for the future. Here, you will have the opportunity to grow in the field within an exciting environment! The department's task is to support the Armed Forces Headquarters in its administrative functions with continuous document and case management, aimed at documenting, managing, and making public records accessible today, tomorrow, and over time. The Armed Forces' document management encompasses all handling of public documents regardless of format and confidentiality level throughout the entire preparedness spectrum of peace-crisis-war, both nationally and internationally. HKV DokhA consists of a department divided into six sections: Expedition L24, Expedition Tre Vapen, Expedition V117, International Expedition, Archive, and Transport Section. **About the Position** As a registrar at the Armed Forces Headquarters and the International Expedition, you will play a central role in our document management. You will handle incoming and outgoing documents, ensure they are managed correctly, and ensure that the right information is in the right place at the right time. You will help ensure that our processes comply with applicable laws and regulations, and that sensitive information is handled appropriately. You will also provide support and service to case officers on document management issues and staff our internal customer service desk. In addition, you will handle inquiries from the public and work on other tasks within the department. **Main Responsibilities** - Registration and logging of incoming and outgoing documents - Ensure that documents are handled in accordance with the Public Access to Information and Secrecy Act - Work with some archiving - Participate in the development of routines and processes for document management **Qualifications** - Experience working as a registrar or in administration, or possess other experience deemed equivalent by the employer - Very good computer skills - Excellent ability to express yourself verbally and in writing in Swedish and English - Ability to work in a structured and meticulous manner, even under stress - A valid driver's license for manual transmission **Desirable** - Experience with similar tasks, particularly within the Armed Forces. **Personal Attributes** We are looking for someone who is meticulous, responsible, and structured. We see that you have an open mindset, are service-oriented, and have a positive attitude. You enjoy being part of a team and working collaboratively with others, but you are also self-motivated and take personal responsibility for completing tasks. You actively contribute to good cooperation and a positive atmosphere in the team. You are unpretentious and enjoy exploring new solutions. In your role, you will handle information that requires high integrity and a security-conscious approach, even during periods of high workload and tight deadlines. Great emphasis will be placed on personal suitability. The values of the Armed Forces are based on Openness, Results, and Responsibility - ÖRA, which you will, of course, share with us. **Other Information** The position is to be filled as soon as possible by agreement. Work location: Stockholm, Lidingövägen 24 Permanent employment with a six-month probationary period. Travel in the service may occur, primarily within Sweden. For inquiries about the position, please contact Section Chief Johanna Plöen. **Union Representatives** SACO: Stefan Ungerth SEKO: Liselotte Larsson Defense Union, OFR/S: Kjell Tetzlaff OFR/O: Arne Nilsson All contact persons can be reached via the Armed Forces switchboard at +46 505-451000. We welcome your application by December 12, 2025. Your application should include a CV and a cover letter. In the cover letter, we would like you to explain why you are suitable for this position. Applications for this position will only be accepted via the Armed Forces' website. ----------------------------------------------------- **Information about the Recruiting Unit:** At the Headquarters, the Supreme Commander and the Director General are located. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. As of January 1, 2023, the Headquarters consists of the Defense Staff, Operations Command, Military Intelligence and Security Service, as well as the Headquarters Staff Department and independent supervisory units. Employment with us means placement in a security classification. Typically, Swedish citizenship is required. A security clearance with a background check will be conducted prior to employment in accordance with Chapter 3 of the Security Protection Act. Employment also entails an obligation to be assigned to military service. The position also includes a duty to serve abroad. The implications of this vary depending on the type of position. When applying for employment, a CV and a personal letter must be attached. If you progress in the hiring process, certified copies of diplomas and certificates must always be presented. Calls from external