About this role
Our client is now seeking a driven and service-oriented student for a central role in their friendly office environment. You will become an important part of the HR team, responsible for ensuring a well-functioning daily operation and a positive experience for visitors and colleagues.
ABOUT THE POSITION
In this role, you will be the face of the office and the hub of daily operations. You will handle everything from visitor reception to administrative support and facility management, ensuring that the office is always representative and efficient. You will work closely with the HR team and contribute to a pleasant workplace.
This is a needs-based employment with a varying schedule. During summer, Christmas, and other staff holidays, the customer has an increased need for support.
We will check your availability each week to schedule shifts. While not every week requires coverage, flexibility is important for this position.
We offer
- A flexible part-time position
- A familial and supportive work environment with good onboarding.
WORK TASKS
As part of the company team, you will play a key role in maintaining an efficient and welcoming office environment. Tasks are varied and driven by the needs on the current workday, with primary focus always on first-line support for colleagues and visitors.
You will, among other things:
* Handle incoming calls and transfer them through the switchboard.
* Sort and forward emails and publish information on the intranet.
* Be responsible for office order and comfort, including managing deliveries like fruit and coffee.
* Ensure technology in meeting rooms and reception works and be the first contact for simple IT problems.
* Manage keys, access cards, and welcome visitors.
* Organize internal events and coffee breaks.
WE ARE LOOKING FOR YOU WHO
- Are a student at a college/university with at least 1.5 years remaining in a relevant field of study.
- Have good experience in service and administration.
- Possess very good knowledge of the Microsoft Office suite.
- Are fluent in Swedish and English, both verbally and in writing.
- Are capable of working on multiple tasks simultaneously.
It is meritorious if you have
- Experience working with Jira.
- Basic IT knowledge of office technical equipment.
To succeed in the role, you have the following personal qualities:
- Trustworthy
- Helpful
- Social
- Responsible
Our Recruitment Process
This recruitment process is managed by Academic Work, and our client's wish is that all questions regarding the position be sent to Academic Work.
We apply continuous selection and will take down the ad when sufficient candidates have reached the final stage of the recruitment process. A CV is requested when applying. We do not use a cover letter as a selection method, so it does not need to be attached. As a candidate, you bear the main responsibility for ensuring your application is complete when submitted. The recruitment process includes two selection tests: a personality test and a cognitive ability test. These tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.
For our part-time positions, applicants need to have another primary occupation of at least 50%. Examples include studies, another employment, own business, parental leave, or similar.
COMPANY INFORMATION
N/A