Project Coordinator for the EU Funds Group

Are you ready for a greater challenge? The EU Funds group at the Finance Department is now seeking a Project Coordinator who is structured, solution-oriented, and responsible. We are looking for a colleague with a background in economics who enjoys working with numbers. **Workplace Description** The Swedish Police Authority is the managing authority in Sweden for the European Union's Internal Security Fund (ISF) and the Border Management and Visa Policy Instrument (BMVI). The EU Funds group grants, manages, and controls the use of EU funds that can be applied for by organizations to implement projects that strengthen the EU's internal security, border management, and visa work. The EU Funds group operates within the Finance Department, in the Financial Management unit, and consists of 9 employees and a manager. The group's main workplace is located in Kungsholmen, Stockholm. **Job Description** As a Project Coordinator, you will be responsible for coordinating project matters, including project planning, application for funding, project implementation, and reporting and disbursement of EU funds. You will work with financial and qualitative reviews in the case management system Nyps, review funding applications and project reports according to risk assessments. You will prepare decisions regarding funding and disbursement. You will conduct on-site inspections, coordinate the handling of observations from project audits, and prepare decisions on recovery claims. You will prepare and conduct meetings, workshops, and training sessions for applicants and beneficiaries. Monitoring the external environment and networking related to your areas of responsibility with other managing authorities in Sweden and the EU is also part of your role. In your role as Project Coordinator, you will work with: - Preparation of funding applications, including qualitative and financial assessments as well as review of project status and final reports, including applications for disbursement in the case management system Nyps. - Development of documentation for project-related decisions. - Conducting on-site inspections of ongoing projects according to the control plan and risk assessment (business trips within Sweden may occur). - Providing support to applicants and project owners regarding application and reporting requirements. - Preparation and participation in writing workshops, kick-off meetings, and training related to reporting/application for disbursement. **Qualifications:** This is an opportunity for you who have: - An academic degree, preferably in economics (university degree or equivalent as assessed by the employer). - Experience in managing EU-funded projects in a digital case management system, preferably Nyps. - Experience working with materials containing financial and legal content. - Experience reviewing EU co-financed projects. - Good knowledge of Swedish and English, both spoken and written. As the position is classified, Swedish citizenship is required. **Meritorious:** - Experience in qualitative and financial reviews, preferably of EU co-financed projects. - Good knowledge of the case management system Nyps. - Experience in auditing or accounting. - Knowledge of Swedish procurement regulations. **Personal Attributes:** You are a structured, solution-focused, and responsible person. You enjoy working with numbers and assessing financial risks. You possess strong analytical skills and the ability to collaborate effectively. You have a good capacity for taking initiative. We will place great emphasis on personal qualities. **Employment Type:** Fixed-term for 2 years **Working Hours:** Flexible **Start Date:** By agreement, possibly April 1, 2026 **Function:** Project Coordinator **Location:** Stockholm with the possibility of other locations. Please apply by attaching your CV (we do not require a cover letter) and answering the selection questions in the advertisement. The questions are based on the requirements profile for this recruitment, and your answers will form the basis for the selection process. Answering the questions is a prerequisite for your application to be considered complete. Please respond to the following selection questions as part of your application. Note that requirements and any merits must be fulfilled at the time of application. - What is your educational background? - Do you have experience in managing EU-funded projects in a digital case management system? Yes/No - Do you have experience working with materials containing financial and legal content? Yes/No If yes, please describe. - Do you have experience reviewing EU co-financed projects? Yes/No - Rate your knowledge of Swedish, both spoken and written. (1-4) 1 = basic to 4 = very good knowledge - Rate your knowledge of English, both spoken and written. (1-4) 1 = basic to 4 = very good knowledge - Do you have Swedish citizenship? Yes/No - Do you have experience in qualitative and financial reviews, preferably of EU co-financed projects? - Do you have good knowledge of the case management system Nyps? - Do you have experience in auditing or accounting? - Do you have knowledge of Swedish procurement regulations? - Are you interested in any location other than Stockholm? The information you provide in connection with your application may be used to contact you, obtain information, and send invitations as well as any