Project Assistant at Lipus!

Are you a structured and proactive person who thrives in a varied role? Are you passionate about providing excellent service, building good relationships with colleagues, and working administratively with digital tools? As a Project Assistant at Lipus, you'll be part of an exciting growth journey with great development opportunities, and you'll have a meaningful role contributing to societal benefit by quality assuring and improving educational quality for Sweden's medical professionals. We warmly welcome your application today! ABOUT THE POSITION In the role of Project Assistant, you'll work in a coordinating and varied position with multiple contact points. Your primary focus will be supporting and providing internal service to project managers, helping to create structure and efficiency in various project components. The team is small, which means we help each other where needed, and each person is crucial to the company's development. The ideal candidate is unpretentious and wants to contribute to good team cohesion. Lipus reviews and quality assures healthcare providers' training across the country. As a Project Assistant, you'll become part of an engaged team working together to ensure smooth review processes. You'll work with administration, digital tools, and coordination while having a central function in a socially beneficial mission. WORK TASKS Work tasks include assisting three project managers in daily operations, primarily by managing digital surveys, compilations, and providing administrative support. Your responsibilities include: - Creating and distributing surveys using the digital tool Es-Maker and compiling results - Administering customer satisfaction surveys and contributing to follow-up routine development - Proofreading - Creating and issuing certificates - Managing incoming emails to function addresses and ensuring the right person receives the right information - Contributing to developing and streamlining internal processes and working methods - Playing an active role in documentation, follow-up, and project coordination - Taking meeting minutes and helping maintain project organization You'll receive a clear introduction and work closely with your manager and project managers, who will support you in growing into the role. WE ARE LOOKING FOR SOMEONE WHO: - Has experience in administrative work or project support - Is comfortable working with digital tools and enjoys working structured in processes - Has good computer and system skills with experience in Office 365 and other business support programs - Has experience compiling reports and surveys and contributing to process development - Is unpretentious, service-oriented, and communicative - Has energy and drive – and is not afraid to take initiative or propose new ideas - Has excellent Swedish language skills, both spoken and written It is meritorious if you have: - Experience as a project assistant or in a coordinating role - Interest in healthcare and educational issues - Basic knowledge of AI To succeed in the role, you have the following personal qualities: - Curious - Open to change - Organized - Diplomatic and confident Our Recruitment Process * Personality and problem-solving test (approx. 20-30 min) * Telephone interview with Academic Work (10-15 min) * Digital evidence-based in-depth interview with Academic Work (approx. 30-40 min) * First interview with Lipus (approx. 1 hour) * Second interview with Lipus, meeting with other employees (approx. 1 hour) * References + Decision This recruitment process is managed by Academic Work, and our client requests that all questions about the position be sent to Academic Work. We apply continuous selection and will remove the job posting when sufficient candidates have reached the final stage of the recruitment process. A CV is requested when applying. The recruitment process includes two selection tests: a personality test and a cognitive ability test. These tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process. COMPANY INFORMATION The Physicians' Institute for Professional Development in Healthcare, Lipus, was founded in 2013 and is a subsidiary of the Swedish Medical Association, owned by the medical profession. Lipus works with quality review of physicians' general and specialized professional training and certifies courses for doctors and teams including doctors on behalf of clinics, healthcare centers, regions, and course producers. The purpose of the operation is to contribute to even and high-quality education in healthcare. Lipus helps secure future skills supply and good care quality with high patient safety. Lipus is located together with the Swedish Medical Association in beautiful premises on Villagatan in Östermalm. The office currently has 8 driven and committed colleagues with the goal of promoting physicians' lifelong learning and contributing to rapid knowledge dissemination in healthcare. We are an engage