About this role
Would you like to contribute to the development of future Life Science solutions? Do you wish to have the opportunity to work in an international environment with committed colleagues who are passionate about technology, quality, and innovation? We are now seeking a dedicated Project Administrator for a long-term consulting assignment on behalf of our client. The position is full-time, with an estimated start as soon as possible, and will initially run for one year, with good opportunities for extension for the right candidate.
During the assignment, you will be employed as one of Poolia's highly appreciated consultants. We conduct selection and interviews on an ongoing basis. We warmly welcome your application!
About the Position
The client in question is a leading Life Science actor contributing to developing solutions that improve human health worldwide. Here, you'll become part of a global organization with great opportunities for learning and development. As a Project Administrator, you will belong to the Manufacturing Science and Technology (MSAT) department – a role for someone who thrives in a dynamic environment and wants to support experienced project managers in exciting change and technology projects. As a Project Administrator, you'll become a key person in the projects' daily operations. You will provide administrative and practical support to project managers in areas such as project follow-up, document management, and planning. You will, among other things:
- Provide daily support to project managers in transfer and change projects
- Support project managers with planning, resource allocation, and follow-up
- Track project timelines, milestones, and finances
- Coordinate and prepare project meetings – create agendas, meeting minutes, and decision-making documentation
- Support project communication, such as information flows and status reports
- Book resources and manage line organization planning
- Assist in workshops and follow-up meetings, including documentation and material management
- Participate in improvement work regarding project tools, processes, and routines
The work involves close collaboration with both Swedish and international colleagues, and travel to Stockholm and the USA may occur.
Who Are You?
For the Project Administrator role, we are seeking someone who enjoys a supportive and coordinating role and appreciates working in a technical and dynamic environment. You have strong administrative skills, like structure and order, and enjoy teamwork.
Qualifications:
- Experience with administrative tasks, preferably within a project organization
- Experience with document management systems, preferably in Life Science or other regulated environments
- Fluent Swedish and English, both spoken and written
- Strong knowledge of the Office package (Word, Excel, PowerPoint)
- Good experience working in SharePoint
Meriting:
- Experience in Life Science or other GMP-regulated environments
- Technical or scientific background
- Experience with documentation systems (Veeva, Magic, or PLM)
About the Organization
Many of Sweden's most attractive employers turn to us when they want to recruit or hire staff. With a broad range of services, from office managers and office assistants to executive secretaries and order administrators, we can provide you with stimulating and developmental tasks in an environment that suits you and your preferences.
Being a consultant is perfect for those who want to quickly gain broad experience. We offer you the chance to work at popular workplaces with well-known brands where you can develop your skills. You will enjoy being a consultant if you seek a world of exciting assignments and new networks.
We warmly welcome your application. Selection is ongoing, so please apply today by clicking "apply" at https://www.poolia.se.
Poolia is a registered recruitment and staffing company, authorized by Kompetensföretagen with quality-assured processes and routines.