About this role
We are looking for an experienced and self-driven project administrator who wants to support a larger regulatory project and contribute to order, structure, and an efficient project flow. This assignment is suitable for you if you thrive in a coordinating role, are driven to simplify and strengthen the project's work, and enjoy being the spider in the web in a complex environment.
**About the Role**
You will work closely with the project manager and project team, responsible for ensuring that administration, communication, and documentation are handled smoothly. You will contribute to progress, quality, and clarity in all aspects of the project.
**Responsibilities**
**Meeting Administration**
- Schedule meetings
- Prepare and distribute agendas
- Gather and compile meeting materials
- Take minutes
- Follow up on action points
**Document Management**
- Collect and structure documentation
- Archive analyses, plans, and agreements
**Resource and Time Planning as well as Budgeting**
- Monitor timelines and deadlines
- Compile resource usage
- Support budget tracking
- Manage invoices and expenses
**Support for Project and Stream Leaders**
- Develop templates coordinated across streams
- Assist with training materials and presentations
- Support various practical issues
**Communication**
- Act as the administrative contact person
- Administer internal and external communication
- Disseminate information to project members and stakeholders
**Competencies**
- Previous experience in project administration or project coordination
- Experience with regulatory-driven projects
- Knowledge of Solvency II and/or IRRD or BRRD is advantageous
- Proficient user of Teams, Office Suite, and project tools
- Education in administration, project management, or finance is desirable
**Personal Attributes**
- Structured and meticulous
- Excellent administrative skills
- Communicative and service-oriented
- Independent and proactive
**Practical Details**
Start Date: November 21, 2025
End Date: December 31, 2026
Scope: 40%
Location: Stockholm
Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our primary focus is within Finance, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.
Despite being a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us the obvious partner for companies looking to stay ahead in their recruitment efforts.