Program Administrator

Do you enjoy working in a structured manner with planning, coordination, and follow-up, and do you have the desire and ability to help others? Would you like to work at a government agency with the mission to help reduce poverty and oppression in the world and contribute to the implementation of our mission together with others? Then this could be the position for you! **About the Job** We are currently seeking a Program Administrator for our office in Rissne. The role involves qualified administrative work focused on supporting the unit's case officers with quality assurance, internal governance and control, as well as financial administration related to aid initiatives that Sida implements through external partners. You will also monitor the unit's ongoing costs and assist with other administrative tasks related to the unit's internal work. The role requires close collaboration within the unit, where you are expected to contribute to cross-unit cooperation. You will also collaborate with colleagues in other departments and across Sida as a whole. Additionally, you will participate in Sida's global network for administrators for shared learning and exchanges with other administrators working in the same function worldwide. **Responsibilities** Main tasks include: (Some minor differences may occur depending on the unit you work in.) - Ongoing financial administration such as reviewing payments to partners and managing invoices. - Assist the unit manager with financial monitoring of both the aid budget and the budget for internal costs. - Support case officers in managing aid initiatives in Sida's various IT systems (e.g., initiative management systems and documents, financial and invoicing systems). - Assist case officers during procurements and orders from framework agreements. - Together with the controller, ensure the quality of decisions regarding support to partners. - Participate in department-wide work on internal governance and control. - Support internal and external communication, including managing incoming emails from the public and administering the unit's/department's collaboration space on Sida's intranet. - Assist in the onboarding of new employees in the unit/department, e.g., handling IT issues, as well as general administrative and coordinating tasks. - Support in planning and organizing planning days and seminars. - Write minutes from meetings and perform archiving. - Assist the unit manager with tasks related to personnel administration and contribute to other administrative and coordinating tasks that may arise in the unit/department. **We Offer** We offer a workplace with good opportunities for development and an environment characterized by openness and diversity. You will work with a clear mandate and area of responsibility characterized by trust between you, your manager, and your colleagues. As an employee at Sida, you will work with the world as your workplace, guided by Agenda 2030 and the government’s core values. To meet the challenges the world faces today and in the future, we need people with diverse backgrounds and skills. **Qualifications** **Education** - High school diploma, preferably in a relevant field, such as administration and/or economics or equivalent. **Language** - Very good knowledge of Swedish and English. **Work Experience and Skills** - Good documented experience of independent administrative work. - Good documented practical experience in accounting and/or financial monitoring. - Good documented practical experience with financial, accounting, electronic invoicing, and document and case management systems. - Good experience with digital work tools and systems such as Outlook and the Office suite (including Excel). Experience with SharePoint is a plus. **Functional Competencies/Abilities:** We are looking for someone with a genuine interest in working long-term in an administrative role at Sida. For this role, it is important to have a very good ability to organize, document, and follow up on your own work. The ability to work carefully and systematically towards set goals and given timelines is crucial for success in this role. Furthermore, you are service-minded and enjoy providing support to others. Good communication and pedagogical skills are also important in a role that involves many contacts and collaborations within and outside the unit. For this role, you need to: - Be able to lead yourself and take responsibility for your own development. - Take initiative and be proactive. - Have the ability to handle stress, uncertainty, and risks. - Collaborate in an intercultural context and in various constellations. - Be good at collaborating and building trusting relationships. - Handle resistance, be flexible, and solution-focused. - Have the ability to engage in dialogue and create consensus. - Translate experiences and lessons into action. **It is an advantage if you have:** - Experience working in an administrative role at a Swedish government agency or in international development cooperation. **Good to Know** The position is a permanent employment with a start date in April 2026. A probationary period applies. Sida offers the possibility of remote work to some extent if it works for the organization. When contacting us, please refer to reference number 173/25. For further information about the position, please contact Susanna Nyström at 0764955841. Any questions regarding terms and