Organizational Specialist - Transport Planning Unit

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our primary goal is to reduce recidivism – to break the cycle of crime. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transportation. The Transport Department (TA) is tasked with transporting and supervising individuals deprived of their liberty. These are the clients of the Swedish Prison and Probation Service who are moved between remand facilities and prisons, to court hearings, hospitals, and more. TA also transports individuals deprived of their liberty on behalf of, for example, the Police, the National Board of Institutional Care, the Migration Agency, and psychiatric services. Learn more here: https://www.kriminalvarden.se/fangelse-frivard-och-hakte/kriminalvardens-transportavdelning/ Each year, approximately 130,000 transports are conducted, of which about 5,000 are international. The department consists of 1,200 individuals divided into 4 units. We are now seeking an Organizational Specialist for the Transport Planning Unit, located in Arvidsjaur or Solna. Interviews will take place on December 18-19. JOB RESPONSIBILITIES The planning operations in Arvidsjaur are organized into two workgroups, one for domestic and one for international transports. Within the international operations, there is also a group of administrators and specialists based at our office in Solna. Domestic planning is divided into 4 planning areas, with administrators at all our major offices. Within each workgroup, our Transport Planners are responsible for planning transports based on established requirements for safety, efficiency, service level, and good resource management. Your assignment is to support the managers of the unit and to drive your own projects with varied content. An important aspect of the job is to continuously collaborate with internal and external clients, colleagues within the planning group, and to some extent, travel agencies and airlines. You will be responsible for all statistics within the unit and will also share our statistics according to given frameworks with our partners. You will relieve managers by providing support in budget matters, handling ISAP, general inquiries received by the unit, and some referral responses. You will coordinate issues and serve as a cohesive force for the unit in specific assignments. You will monitor issues at the national level that come to the unit. Business development of the unit's processes in consultation with managers and other specialists, as well as quality assurance, is part of your assignment. You are expected to participate in the Management Group meetings whenever possible. Travel is a regular part of the job. QUALIFICATIONS To thrive in the role of Organizational Specialist, it is important that you are self-driven, pedagogical, and structured. You enjoy creating and maintaining good relationships, as a large part of the work involves collaboration both internally and externally with other authorities such as the police and the Migration Agency. Furthermore, you need to be meticulous and resilient to stress, as there are periods of high tempo and workload. We are looking for someone who has: • A logistics education or experience in planning operations for at least 3 years • Experience working with budgets • Experience in business development • Excellent knowledge of Swedish, both spoken and written • Excellent knowledge of English, both spoken and written • Experience collaborating with the police, the Migration Agency, or similar authorities • Strong IT skills It is advantageous if you have: • Additional language skills • Experience from other areas within the Swedish Prison and Probation Service or another part of the justice system • Experience supporting managers in planning operations • Experience working with quality controls • Experience in leadership positions OTHER The Swedish Prison and Probation Service has chosen to remove the personal letter requirement and replaced it with selection questions relevant to the position. The responses to the selection questions and your CV will form the basis for whether you qualify to proceed in the process. To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service. The position is classified in a security category, and a security clearance process, including an interview and background check, will be conducted before a hiring decision is made. During the security clearance, your personal background and relationships will be investigated from a security perspective. You need to be a Swedish citizen but may have a foreign background. More information about the security clearance will be provided during your employment interview. Read more about the security clearance at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may