Operations Assistant at Academic Work

As our Operations Assistant, you will be a key player in our operations team. You will work closely with our operations specialists to ensure that our internal processes and websites are up to date and that we comply with both Swedish labor law and our guidelines within the staffing and recruitment industry. This is the perfect opportunity for you who want to broaden your HR experience! ABOUT THE POSITION We are looking for a structured and detail-oriented student who wants to become part of our operations team. The team collaborates closely with and supports all Academic Work units across Sweden. They provide expertise to ensure that we adhere to our internal process descriptions as well as Swedish labor legislation. In this role, you will be responsible for important administrative tasks that support our operations specialists. You will gain practical knowledge in both our internal processes and the field of labor law while working in a professional, developmental, and supportive environment. This is a role where your ability to organize, prioritize, and manage details is highly valued. You will gain insight into Academic Work from a strategic perspective and develop your skills in organizational and process development. RESPONSIBILITIES As an Operations Assistant, your main tasks will include: - Continuously updating delegated materials on our internal platforms. - Supporting the team with administrative tasks such as: - Administering collective agreements. - Managing LinkedIn administration. - Administering occupational health services. - Other administrative duties. - Taking responsibility for delegated tasks within the team's to-do list and ensuring they are handled efficiently. - Assisting in various projects within the fields of labor law, staffing, and recruitment. WE ARE LOOKING FOR YOU WHO - Is studying in a relevant field (e.g., HR, economics, or law) and will graduate no earlier than 1.5 years from now. - Has the ability to work approximately 16 hours per week. - Has previous work experience from a service-oriented role. - Has excellent skills in both Swedish and English, particularly in writing, as the company language is English. It is an advantage if you have: - Previous experience with administrative tasks. To succeed in this role, you should possess the following personal qualities: To thrive in this role, you must be someone who takes initiative and ownership. We are looking for someone who is: - Goal-oriented - Organized - Responsible - Resilient under stress - Helpful OUR RECRUITMENT PROCESS Apply for the position by clicking on "apply." We review applications continuously, and the advertisement may close before the position is filled if we have moved on to the selection and interview phase. Please note that this application is made via an external site, which means it will not appear under "my pages" on your profile. We use tests from Alva Labs as part of the recruitment process to identify the most suitable candidates. The first step is a logical reasoning test that assesses your problem-solving ability, along with a personality test that provides us with insights into your traits. The tests support our ambition to find candidates with the highest potential and to promote equality, diversity, and fairness. If you proceed in the process, the next steps will be interviews and reference checks. Throughout all parts of the process, we rely on a clearly defined requirement profile to ensure a structured and objective assessment. INFORMATION ABOUT THE COMPANY Academic Work is a staffing and recruitment company that has helped over 130,000 young professionals worldwide find jobs since its inception in 1998. We strive to build a world-class workplace, with the goal that no employee at Academic Work would want to work anywhere else. Our culture is characterized by our three values: Share Energy, Beat Yesterday, and Show Heart!