Committee Secretary

With Bergslagen's forests in the north, Mälaren in the south, and a rich cultural heritage that includes a long industrial history, a royal castle, and a unique cultural environment around the Strömsholm Canal, Hallstahammar Municipality is a place that attracts both visitors and new residents. We are a growing municipality with 16,600 inhabitants in a dynamic region with proximity to both nature and the big city. We have one of the best business climates in the county and we deliver high-quality welfare services. Our vision is to be a municipality where everything is simple and close, where innovation and creativity are a given. Naturally, we show responsibility and commitment to create a better society and environment for future generations. In short, you should find the good life near the big city in Hallstahammar Municipality, whether you live here, run a business, work in the municipality, or are just here temporarily. Are you interested in municipal operations and want to work in the heart of the municipality? Do you want to be an important cog in the ongoing development efforts of the committee office? Then the position of committee secretary at Hallstahammar Municipality might be for you. The role means you will be part of the committee office, which currently consists of two registrars, three committee secretaries, an archivist, and a head of office. We are now looking to hire another committee secretary. Here, you will be welcomed into a team with a forward-looking spirit, a sense of community, and pride in contributing to the municipality's mission—an interest we hope you share. RESPONSIBILITIES As a committee secretary, you will enjoy a varied job at the center of the political process, and we are looking for someone with several years of experience in a similar role. Based on your assignment, you are accustomed to preparing and carrying out the committee's meetings and serving as support to elected representatives, administrators, and managers. You have a crucial role in the collaboration between administration and politics. The position also offers the opportunity to be involved in developing the work within the committee office. The committees that the office supports are: - Children and Education Committee - Building and Environment Committee - Culture and Recreation Committee - Municipal Executive Committee - Social and Labor Market Committee - Elderly Committee - Technical Committee We are looking for someone who feels confident in their professional role, takes responsibility for their tasks in a structured and organized manner, and quickly adapts to new circumstances. Your strong social skills will be beneficial as the role involves working with a wide network within the organization, where your ability to build trust and good relationships is of utmost importance. As a committee secretary, you will work on: - Preparing and conducting the committee meetings, including establishing agendas and minutes, dispatching decisions, and handling other tasks related to a meeting - Acting as support for administrators and managers related to the case preparation process - Managing the municipality's central administration and document handling, including handling and registering documents from all of the municipality's seven committees and the municipal executive committee - Participating in the ongoing work with the committees’ official emails, incoming documents, releasing documents, and archiving through the municipality's case management system - Handling incoming queries from the public QUALIFICATIONS - Bachelor's degree or higher in public administration, political science, or other education deemed equivalent by the employer - Experience as a committee secretary within municipal administration - Experience in the public sector and/or politically governed organization - Excellent knowledge of Swedish, both spoken and written Meritorious - Experience with digital case management systems - Experience as an administrator within municipal administration OTHER Hallstahammar Municipality is part of a Finnish administrative area, and we welcome applicants with knowledge of Finnish in speaking and writing. All offers of recruitment and advertising assistance are kindly but firmly declined.