Committee Secretary for the Department of Administration

Welcome to the Municipal Executive Office. Here, you will work alongside colleagues in the departments of communication, HR, IT, finance, procurement, and property, as well as in the departments of quality and planning, sustainability, safety, security, and preparedness, as well as the secretariat. The Municipal Executive Office also houses the organizations for business and destination, as well as shared services. The Municipal Executive Office serves as the link between the decisions made by our elected representatives and all municipal operations. Our mission includes coordinating and driving overarching issues related to democracy, community and business development, as well as ecological and social sustainability. For more information about working at Uppsala Municipality, please visit https://www.uppsala.se/jobb/ Do you have a strong interest in community affairs and a focus on local democracy that you can combine with service and structure? Do you take responsibility and strive to create solutions that make a difference—both for people and for the organization? If so, you might be the person we are looking for to join our secretariat department! The secretariat department is tasked with supporting committees, administrations, and municipal companies from the holistic perspective of the municipal council and the municipal executive board. Here, you will find the municipality's consolidated resources for committee administration, registration, city archives, and legal matters for the municipality's committees and administrations. We are approximately 80 employees working in modern facilities at Uppsala Municipality's city hall, conveniently located next to the central station in Uppsala city center. We offer you a rewarding and diverse job in a workplace where we support each other in both large and small matters while being driven by continuous development and improvement. Together with competent and responsible colleagues, you will become an important part of the committee secretariat's work. We strive to improve our operations every day with commitment, joy, and a forward-looking attitude. In Uppsala Municipality, the committee process is primarily digital, and we continuously work on enhancing efficiency and quality assurance. Together with your colleagues in the unit, the secretariat department, and the municipality, you will participate in the ongoing work to develop common routines and working methods. Work will primarily be during office hours, but evening work may occur. Job Description As a committee secretary, you will be responsible for ensuring that the committee process within the Elderly Committee and the Care Committee is efficient, quality-assured, and legally secure. You will achieve this by quality-assuring decision-making materials, coordinating cases, and practically planning the committees' meetings, as well as taking minutes and handling any follow-up work. You will collaborate closely with both elected officials and civil servants and will have contact with the public. You are expected to provide advice and support regarding committee formalities, fee management, and other issues, as well as contribute to the development of Uppsala Municipality's central committee secretariat. Qualifications We are looking for someone with a university degree in public administration, political science, or another relevant field that the employer deems suitable for the position. The work requires experience in qualified administrative tasks. We also expect you to have excellent Swedish language skills, both spoken and written, as well as good IT skills. Experience as a committee secretary is considered an advantage. Experience in administrative work within the care sector and familiarity with digital case management systems, such as Public 360, is also advantageous. Knowledge of municipal and administrative law, as well as public access and secrecy laws, is a plus. As a person, you take initiative and start activities while achieving results. You work well with others, relate to them in a responsive and flexible manner, and listen, communicate, and resolve conflicts constructively. Furthermore, you see the bigger picture and consider the broader perspective. You understand your role while prioritizing the best interests of the entire organization in your actions and decisions. Additionally, you plan, organize, and prioritize your work effectively, setting and adhering to deadlines. Inquiries If you have questions about the position or the recruitment process, please contact: Sara-Carin Öhman, Unit Manager, 018-727 37 17. Union representatives: Akademikerförbundet SSR, Camilla Ahlsén Hoff, 018-727 24 34; Akavia and Sacorådet, Jonny Eliasson, 018-727 22 12; Kommunal, 010-442 82 10; Vision, Liselotte Ehn, 018-727 49 49. If you have questions regarding the registration of your application, please contact the recruitment area: 018-727 23 02. Employment with Uppsala Municipality may involve a wartime placement. In your application, please indicate your citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also provide proof of a valid work permit or be exempt from the requirement to have a work permit. Employment can only occur after verification of the work permit,