Committee Secretary for the Individual Committee

**Job Responsibilities** One of our committee secretaries is retiring, and we are now looking for someone who wants to help continue developing our work methods. You will be part of a team of committee secretaries, where you will have primary responsibility for an individual committee. The tasks include the usual duties of a committee secretary, such as providing advice during case preparation, reviewing decision-making documents, sending out invitations and agendas, compiling documents, and taking minutes during meetings. Your role will involve planning and ensuring that cases are brought to the committee, as well as being responsible for quality and legal security in the preparation and decision-making processes and during meetings. You will quality-check documents before each meeting and provide feedback to case handlers and managers, write minutes, and dispatch certain decisions, as well as handle other administrative tasks related to the committee. As a committee secretary, you are expected to contribute to the development and improvement of case management within the administration through ongoing work on simplifications, efficiencies, and increased quality. You will monitor administrative committee issues and participate in networks for committee secretaries, as well as conduct training and informational initiatives. The work involves both routine and more complex tasks with a demand for high quality. You will be part of the secretariat team within the administration's Department of Staff and Communication. You will report directly to the department head. The department consists of specialist functions that support the administration in matters related to committee work, archives, law, investigations, communication, IT, real estate, and more. Employees within the department often work in close collaboration, and you will be part of a team characterized by helpfulness, humility, and a focus on those we serve. You will be based in our modern office at Opaltorget, with good public transport connections. We warmly welcome your application! **Qualifications** We are looking for someone with an academic degree in political science, public administration, social work, or another higher education that the employer considers equivalent. You have a strong ability to express yourself well in Swedish, both verbally and in writing. You have good knowledge and experience of municipal, administrative, and social services legislation, as well as a solid understanding and experience of working in a politically governed organization. We require experience in public authority work related to individual and family care. You communicate information and ideas clearly, both orally and in writing, ensuring that your message is conveyed effectively. You adapt your communication to the recipient, target audience, and situation. You collaborate well with others by listening, showing interest, and demonstrating respect. You understand the common mission and work to achieve the best possible outcomes. Furthermore, you take responsibility for your own tasks and those of the group. In your work, you prioritize the needs of those we serve. You strive to complete all tasks correctly and follow up on the results. You can effectively identify and analyze the core of a problem and propose possible solutions. You have the ability to see connections and draw logical conclusions from limited and/or complex information. You are meticulous, focused, and attentive to detail, ensuring that the work is done correctly. You check and follow up on your work to ensure it meets high-quality standards. **Other** In this recruitment process, we will not request a cover letter. Instead, during the application process, you will be asked to answer a number of questions regarding your qualifications in the requested area. Interviews are scheduled to take place on December 16 and 17. To comply with GDPR requirements and facilitate good communication with our applicants, we ask that you submit your application digitally and not via email or postal mail. If you have protected personal information, please do NOT apply through the system but contact the recruiting manager for handling your application. The City of Gothenburg is one of Sweden's largest employers. Our mission is to create a good everyday life for the residents, visitors, and businesses of Gothenburg. As an employee of the city, you will have a secure job with many career paths, offering opportunities for interesting and meaningful work. As we have already determined the recruitment channels we wish to use for this recruitment, we kindly but firmly request not to be contacted for further offers of talent sourcing, advertising, or recruitment assistance. **About Us** The Social Administration of South West is one of four social administrations in the City of Gothenburg, with around 900 employees. In the urban area of South West, approximately 120,000 residents live, spanning from Billdal to Högsbohöjd and to the southern archipelago. The administration's mission is to ensure that children, youth, and adults can live safe and independent lives and that children and youth have a rich leisure time. The administration also works to support individuals experiencing homelessness towards stable housing. Through collaboration with civil society, local businesses, and other stakeholders, we aim to enhance public health and safety in the area. In the Social Administration of South West, we want to harness the engagement of all employees. Here, you can influence both your own job and