Committee Secretary

Staffanstorp is a young and expanding municipality with just over 27,000 residents, one of Sweden's best business climates, attractive living environments, and schools ranked among the very best in the country. Our approximately 1,200 employees work to create high-quality service, security, and quality of life for our residents. Whether you are teaching children to read and count, offering culture and music, providing safety and care, or developing the municipality's streets and squares, you contribute to creating good days for those living and working in Staffanstorp. As an employee of the municipality, you are part of an organization with high participation and quick decision-making processes. You will have strong collegial support as we work together to realize ideas and thoughts. Our operations are characterized by mutual trust and present leadership. If you want a meaningful job where you can make a difference, welcome to us! MUNICIPAL EXECUTIVE OFFICE The Municipal Executive Office consists of several central support functions such as communication, secretariat, staff, HR, finance, catering, IT, security, as well as investigation and analysis. SECRETARIAT The secretariat is made up of committee secretaries, registrars, and an archivist whose common mission is to develop the case management process and committee administration for the entire municipality. JOB DESCRIPTION Staffanstorp Municipality is seeking a committee secretary for the centralized secretariat within the Municipal Executive Office. In the role of committee secretary, you will act as the link between the administrative manager, case handlers, and politicians. You will ensure that the political process is followed in accordance with applicable legislation and the established governing documents of Staffanstorp Municipality. As a committee secretary, you will be responsible for planning committee meetings, quality assurance of documents, compiling invitations, and taking minutes during committee meetings. You will also handle certain registration and record-keeping tasks. The committee secretary will also support case handlers in preparing decision-making materials for committee meetings. Additionally, you will assist the committee chair and administrative manager with committee-related matters. There may be assignments involving various committees, as well as the municipal executive board and municipal council. The secretariat is a department within the Municipal Executive Office. The municipality has a centralized committee secretariat and centralized registration, which means that you will be organizationally part of the Municipal Executive Office but will work with the municipality's other departments and associated committees. In the secretariat, you will be part of a workgroup consisting of four committee secretaries, two registrars, one archivist, one archive assistant, and the head of the secretariat. The common mission is to develop the case management process and committee administration for the entire municipality. Evening work may occur. QUALIFICATIONS We are looking for someone with several years of experience as a committee secretary, preferably with experience from the municipal council. You have a degree focused on political science, public administration, or equivalent. You possess excellent knowledge of the Swedish language and can express yourself clearly, correctly, and pedagogically in both speech and writing. You have a good understanding of the Local Government Act, the Administrative Procedure Act, and the Freedom of Information and Secrecy Act. As a person, you are very meticulous, stable, and trustworthy. You thrive in an organized and structured environment and ensure quality delivery even under time pressure. You are confident in your role, accustomed to taking personal responsibility, and find it easy to collaborate with colleagues, demonstrating great sensitivity towards elected officials. OTHER Please note that in this recruitment, we have chosen to remove the PERSONAL LETTER from the application process and replaced it with selection questions. This is for a more inclusive recruitment process and an efficient candidate experience for those applying for jobs with us. Your responses will be an important part of our selection work. If you want to know more about what it is like to work in Staffanstorp Municipality, visit: www.staffanstorp.se/jobb-och-foretagande/jobbahososs/ Staffanstorp Municipality applies a smoke-free work policy. In preparation for the recruitment work, Staffanstorp Municipality has carefully considered recruitment channels and marketing. Therefore, we kindly request no contact from media sellers, recruitment sites, or similar. If you live and work in Staffanstorp Municipality, you also have the opportunity to work as a part-time firefighter. Please contact us at the Fire Service via the municipality's switchboard if you are interested in this.