Committee Secretary for Sweden's Largest Disability Support Administration

Job Responsibilities We are now looking for someone who wants to work as a committee secretary in Sweden's largest support services administration! We need someone who wants to help develop our working methods to create shared, modern, and purposeful processes that strengthen our democratic mission. Warm welcome to us! You will be one of two committee secretaries, responsible for committees and councils, while your colleague manages the board. Job duties include typical committee secretary tasks such as advising on case preparation, reviewing decision documents, sending out invitations and agendas, compiling documents, and taking minutes during meetings. Your assignment includes planning and monitoring that cases are brought to the committee/council, and ensuring quality and legal certainty in the preparation and decision-making process and during meetings. You will quality review documents before each meeting and provide feedback to case handlers and managers, write minutes, dispatch decisions, and manage other administrative tasks related to the committee/council. As a committee secretary, you are expected to help develop and improve case management in the administration through continuous work on simplifications, efficiency improvements, and increased quality. You will closely collaborate with case management development leaders, social law attorneys, and administrative lawyers. You will monitor committee administrative issues, participate in committee secretary networks, and lead training and information initiatives. The work involves both routine and more complex tasks and requires a high pace with demands for high quality. The position is located in the Communication and Staff unit, where we have gathered expertise in committee management, legal affairs, registry, archives, information security, data protection, and communication. We have a welcoming and pleasant workplace at Selma Lagerlöfs Square with an activity-based working approach. We offer flexible working hours and workplace and strive for a balance between work and leisure. This implies a certain freedom but also requires responsibility from each employee. We have clear leadership based on the City of Gothenburg's approach: we know our mission and who we are here for, we care, we work together, and we think innovatively! Qualifications We are seeking someone with an academic degree in political science, public administration, or another higher education that the employer considers equivalent. You have an excellent ability to express yourself very well in Swedish, both verbally and in writing. You have good knowledge of municipal law, administrative law, and the laws and regulations governing authorities' work with public documents. We prefer candidates with at least one year of professional experience as a committee secretary or equivalent, and a good understanding of working in a politically governed organization. You have good computer skills, and experience with Ciceron DoÄ is a plus. You communicate information and ideas clearly, both verbally and in writing. You ensure your message is understood. You adapt your communication to the recipient, target group, and situation. You work well with others by listening, showing interest and respect. You understand the shared mission and work to make it as good as possible. Furthermore, you take responsibility for your tasks and the group's tasks. In your work, you focus on those we serve and their best interests. You do your best to complete all tasks correctly and follow up on the results. You can effectively identify and analyze the core of a problem and propose possible solutions. You have the ability to see connections and draw logical conclusions from limited and/or complex information. You are meticulous, work focused, and care about details. You ensure the work is done correctly. You check and follow up on your work to ensure high quality. Additional Information Selection and interviews will begin during the application period. In this recruitment, you will answer a series of questions describing your knowledge in the area instead of submitting a personal letter. The City of Gothenburg actively works to promote equal rights and opportunities and counteract discrimination. As an employee in the Support Services Administration, we offer you: - Secure employment with good employment conditions - Full-time with the possibility of part-time - Introduction for new employees - Skills development - Wellness allowance, bicycle allowance, and other discounts and offers You can only submit your application through our recruitment system as all personal data processing must comply with GDPR. Appointment is subject to the position not being required in the administration or the city's transition work. To recruitment and staffing agencies: For this recruitment, we have chosen specific recruitment channels and do not wish to receive offers for competence mediation, advertising, or recruitment assistance. About Us We are all different. We are also all equal and have the same right to a safe home, meaningful occupation, and feeling valuable. With the right conditions, we can grow, develop, and participate in society on our own terms. In the Support Services Administration, we provide support, service, and care to children and adults with disabilities, creating