About Us
Kulturhuset Stadsteatern is one of Sweden's most visited cultural institutions with a broad program spanning theater, dance, music, talks, art, and library. We work together to make culture accessible to all Stockholm residents.
About the Position
As management coordinator, you will provide qualified support to the CEO, Theater Director, and Company Lawyer. You will plan, coordinate, and ensure that necessary materials are prepared, and facilitate smooth meeting operations.
Primary Responsibilities
• Prepare meetings for management group and board, including distributing materials, document management, taking meeting notes, booking locations and catering
• Develop presentations and supporting documents
• Administrative tasks related to procurement, personal data management, contract follow-up, release of public documents, and GDPR
• Coordination and planning of calendar bookings
• Travel administration including bookings, receipt handling, and travel expense reports
Qualifications
• At least five years of experience working as qualified management support in a large, complex organization
• Post-secondary education with administrative focus
• Excellent Swedish and English skills, both verbal and written
• Very good computer skills and comfortable with Office package and relevant IT tools
• Experience in the cultural sector is meritorious
Important for the Role
• High service level
• Excellent communication and collaboration skills
• Experience handling confidential information
• Ability to take significant personal responsibility, act proactively, and prioritize multiple tasks
We Offer
You'll have a key role close to decision-making, in an environment where culture and societal issues meet daily. You'll work broadly and become an important part of an engaged team. Generous benefits include wellness allowance, discounts on city swimming pools and gyms, staff tickets to our performances, and free entry to our exhibitions. Kulturhuset Stadsteatern is covered by the National Agreement between Swedish Performing Arts and the Unions Scen & Film and Akademikerförbunden.
Additional Position Details
This is a permanent position beginning with a six-month probationary period. Start date as soon as possible or by agreement.
Application and Selection Process
Selection is ongoing, so please submit your application as soon as possible, no later than November 28th.
Questions about the position? Please contact recruiting manager CEO Malin Dahlberg,
[email protected]
Union Representatives
Contact information for local union representatives can be found on our recruitment page.
Kulturhuset Stadsteatern's Stance on Diversity and Sustainability
Kulturhuset Stadsteatern values diversity and sees differences as a strength. Our sustainability work encompasses both social responsibility and climate impact.