Administrative Manager for Adult Education

Gävle Municipality offers interesting and challenging jobs with good opportunities for you to grow. In the coastal city of Gävle, you have easy access to nature, culture, and experiences. Would you like to help lead Gävle into the future? We are now looking for someone who wants to make Gävle even better together with us! The employees at Welfare Gävle make Gävle a safer place for children, youth, the elderly, people with disabilities, and individuals in vulnerable situations. We also work to create the best conditions for adult learning and personal development. We offer future-oriented professions that both challenge and develop you, and you will be engaged in matters that truly matter. Together, we make Gävle safer! **JOB DESCRIPTION** As an Administrative Leader, you will have a broad administrative role that spans across the units of the organization. You will work closely with the management team, unit managers, and principals, providing relief in administrative matters. As an Administrative Leader, you will be an integral part of both the operations, projects, and assignments, where you will be responsible for the administrative components. Your tasks also include organizing and preparing for meetings, planning days, study visits, conferences, and other events. Additionally, your responsibilities may involve ordering refreshments and purchasing flowers. You will, among other tasks, take minutes and meeting notes, prepare and compile various forms of documentation and presentations for activities such as operations follow-ups, complaint management, apprenticeship contracts, and student surveys. You will also be responsible for the organization’s routines within the management system, administrate new hires, and handle other ongoing administrative tasks and assignments. An important part of your job will involve suggesting ways to streamline certain processes related to management support. When time allows, you will be an important resource and additional help for the guidance and administration unit. **QUALIFICATIONS** We are looking for someone with a high school education that the employer deems relevant. You also have experience working with labor market issues for at least two years. You have the ability to articulate well in the Swedish language, both orally and in writing. Additionally, to succeed in this role, you should have good knowledge of the Office suite. As a person, you have the ability to build and maintain good relationships, both internally and externally. You collaborate well with individuals in various contexts and functions and approach your collaboration with a humble attitude. You are self-driven and possess good self-leadership skills, with your own motivation to resolve arising situations. You approach your work proactively by taking initiative. When problems occur, you have the ability to see and find alternative solutions. You are a good relationship builder with the ability to prioritize, structure, and organize. You maintain high quality and service in your work. We are looking for someone who can independently work in processes that span over time. Being able to reprioritize and remain flexible in your work and approach comes naturally to you. **ADDITIONAL INFORMATION** To ensure the quality of the recruitment process within Gävle Municipality and facilitate good communication with our applicants, we kindly ask you to submit your application digitally via Visma Recruit, not via email or in paper format. If you have a protected identity, please contact the recruiting manager and do not submit your application digitally. Gävle Municipality has a decision concerning the right to full-time employment, which means that employees on permanent contracts can request that their position be a full-time role. This request must be honored within six months, starting from the first day of employment. To have your right to full-time employment met, you may need to perform other tasks outside of what is normally included within your employment framework. Gävle Municipality belongs to the Finnish administrative area. Therefore, if you also speak Finnish in addition to our other competency requirements, it may be a merit. In preparation for the recruitment process, Gävle Municipality has decided on recruitment channels and marketing. We therefore strongly request no contact with media sales representatives, recruitment sites, or similar entities.