Coordinator and Office Manager for the Traffic Office, City of Stockholm

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now seeking someone who wants to think big, new, and differently with us – for the people of Stockholm. The Traffic Office is responsible for managing and developing Stockholm's public spaces to ensure they are safe, attractive, accessible, and sustainable. Our mission encompasses everything from maintaining the existing urban environment to implementing strategic investment projects and planning for tomorrow's growing metropolis. To fulfill our mission, we are around 470 colleagues, primarily located in the newly renovated Technical Committee House on Kungsholmen. Together, we ensure that Stockholm continues to be a city at the forefront of sustainable transportation solutions and vibrant environments, both today and in the future. Welcome to Us You will become part of the Support and Development Unit within the Business Support Division at the Traffic Office. The unit consists of approximately 10 people working in various supporting functions such as committee administration, business development, and client support. Here, you will work in a new role developing support processes for facility and well-being issues, supporting the office's managers and operations, and contributing to creating good conditions for a pleasant office environment with excellent internal service. Our atmosphere is friendly and enjoyable, and we are seeking someone who wants to become part of our team. We Offer We offer a secure workplace where we help and support each other in daily work and care for a good working environment. You will have opportunities for personal development and skill enhancement, as well as participation and influence in the workplace. We have flexible working hours and the option to exchange vacation day allowance for extra time off. Depending on work tasks and operational needs, there is a possibility to alternate between office work and working from home two days a week. Work environment and health are important to us. We offer wellness compensation, a wellness hour, and opportunities to participate in wellness activities. Read more about our benefits and Stockholm City as an employer. Welcome to grow in a growing city - where your contribution truly makes a difference! Your Role As a coordinator, your role is to coordinate facility issues and office-wide initiatives to make the Traffic Office a professional and pleasant workplace. You will handle practical matters regarding meeting rooms, inventory, and internal service, develop working methods for these areas, serve as a contact person and requirements setter for office issues, and organize office-wide activities such as staff parties and seminars. You will provide administrative support to the Business Support Division with conference bookings, farewells, and orders, take meeting notes, keep minutes, and conduct simple mapping/investigations. In this role, you will coordinate planning, authorization management, and follow-up of the office's emergency facilities and fire protection issues. We also see that this position may become an important part of the office's crisis management and may be security classified, thus requiring a security screening. The role is similar to an "office manager" and involves independently driving your areas of responsibility while collaborating with different parts of the organization to develop support processes for comfort and facility issues. The position is new, and there are excellent opportunities to grow in the role and be involved in its development. Your Competence and Experience We Are Seeking Someone Who: - Has a relevant post-secondary education and several years of professional experience in a similar role, such as Office Manager, Coordinator, or Office Administrator. - Easily builds relationships and communicates well in Swedish, both verbally and in writing. - Is accustomed to working proactively and has strong administrative skills. We are looking for someone helpful, structured, and good at driving their issues. You are decisive, solution-oriented, and enjoy working in a coordinating and social role with administrative elements and many contact points. We envision someone who is social, communicates easily, collaborates well, and builds relationships. You are also skilled at prioritizing, handling both large and small issues, and believe it is important to have a fun and pleasant workplace. We believe you will find the Traffic Office's mission of managing and developing public spaces in Stockholm exciting and something you want to contribute to. Additional Information When submitting your application, you will be asked to answer several questions crucial to our continued selection process for this position. It is important that you respond as thoroughly as possible to the questions and that there is a clear connection between your answers and your CV. Only a CV (not a cover letter), in Swedish, is requested. Psychological tests will be used in this recruitment process. Stockholm City works with competency-based recruitment aimed at assessing each individual's competence and thereby preventing discrimination. Employment may involve placement in a security class. A security review with register control according to the Security Protection Act (2018:585) may