Office Coordinator

About the Role

We are currently seeking the right candidate for the position of Office Coordinator at an international company based in central Stockholm. As the Office Coordinator, you will be responsible for coordinating and managing daily tasks related to the office environment. You will be our face to the outside world, creating an inviting and professional workplace for our employees and visitors. This may involve everything from replacing office equipment to reorganizing spaces or handling various practical or administrative tasks that arise.

Scope: Full-time

Working Hours: Mon-Thurs 8:30 AM - 5:30 PM, Fri 8:30 AM - 5:00 PM

Responsibilities

• Welcome visitors and serve as the company's external representative
• Answer calls clearly and efficiently, redirecting them and taking messages both internally and externally
• Maintain common office areas and prepare conference rooms for meetings
• Book conference rooms and manage any changes regarding conference bookings
• Conduct simple purchases of materials and catering for the conference department
• Daily contact with landlords and external suppliers
• Other administrative tasks

Qualifications

• A minimum of one year of experience in reception/conference/administration
• Completed secondary education and good skills in the Office Suite (as well as being comfortable working in other systems)
• Excellent proficiency in both Swedish and English, both spoken and written, as conversations may occur in both languages
• A solution-oriented and confident approach, enabling you to make independent decisions and complete assigned tasks
• Consider yourself a team player but can also work independently
• Open to change
• Ability to thrive in a dynamic environment where the pace can be high at times

We place great emphasis on personal suitability. You are a positive and open person who enjoys helping others and is accommodating. You are also skilled at managing multiple tasks simultaneously while remaining calm and organized. You are someone who is willing to take charge when necessary, and you are independent and proactive.

About the Company

Randstad
At Randstad, we know that everyone has a place in the job market. With operations across the country and in all areas of expertise, we help people find jobs that feel good, where they have the opportunity to grow, develop, and reach their full potential.

With nearly 600,000 employees in 38 countries, Randstad is a global leader in HR services, aiming to become the world’s most valued partner in the labor market. By combining our passion for people with the power of today’s technology, we help individuals and businesses achieve their full potential. We call it Human Forward.