Administrative Assistant

🏁 Luleå Motorsällskap Seeks Administrative Assistant Luleå Motorsällskap (LMS) has been operating since 1947 and has a strong commitment to motorsports in Norrbotten. We have two main facilities: • Kallax (Lulviksvägen) – home to our radio-controlled car racing and karting tracks. • • Näverberget – where rallycross, folkrace, enduro, and motocross are conducted. The club has many members and engages both youth and adults in various motor activities. 🏢 We Are Seeking an Administrative Assistant We are looking for an independent and service-oriented administrative assistant for our office at Maskinvägen 27 (Sports House) in Luleå. Are you a structured and communicative administrator who thrives in a dynamic environment? Then you might be the one we're looking for! Work Responsibilities 1️⃣ Administration and Member Services • Manage member register and contact information • • Invoice membership and training fees • • Book track inspections • • Respond to emails and phone calls from members and the public • • Send newsletters and disseminate information (e.g., from Svemo about changes and training) 2️⃣ Finance and Accounting • Basic bookkeeping and ongoing accounting • • Pay invoices and manage receipts • • Pay insurance • • Assist with budget work and financial reports • • Apply for grants and handle reporting to municipality and association 3️⃣ Support for Board and Leaders • Prepare meeting documents, minutes, and invitations • • Coordinate with coaches and leaders regarding activities • • Help plan competitions, camps, and events • • Responsible for purchasing consumables (e.g., coffee, hamburgers, cleaning supplies) 4️⃣ Communication and Marketing • Update association's website and social media • • Design simple information and marketing materials • • Serve as the external contact person for the association 5️⃣ Other • Be a "spider in the web" of daily operations • • Manage keys, cash register, materials, and local bookings • • Collaborate with external actors (municipality, associations, etc.) ✳️ We Are Looking for Someone Who: • Is meticulous, structured, and accustomed to taking responsibility • • Has good communication skills, both verbal and written • • Has experience in administration, finance, or association work • • Enjoys a role with many contact points and varied tasks • • Has basic IT skills (Office, email, social media) Experience in non-profit work or motorsports is meritorious but not required. 📅 Scope • Position: Part-time (extent can be discussed) • • Location: Maskinvägen 27, Sports House, Luleå • • Start Date: By agreement 📩 Application Send your application with CV and cover letter to: 📧 [email protected] 📞 For questions, contact Chairman Niclas Rydgren at 070-5333810 Selection will be ongoing – welcome to apply!