Administrative Assistant to the Transport Department - Southern Planning Section

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our primary goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transportation. The Transport Department (TA) is tasked with transporting and supervising individuals deprived of their liberty. These are the clients of the Swedish Prison and Probation Service who are moved between remand facilities and prisons, to court hearings, hospitals, and more. TA also transports individuals deprived of their liberty on behalf of, for example, the Police, the National Board of Institutional Care, the Swedish Migration Agency, and psychiatric services. Learn more here: https://www.kriminalvarden.se/fangelse-frivard-och-hakte/kriminalvardens-transportavdelning/ **JOB DESCRIPTION** In the role of Office Administrator, you will manage incoming mail and emails, as well as the administration of cases and documents, such as referrals and transport documents. You will be responsible for logging cases and documents. You will handle the administration of the section's internal website (Krimnet) and be responsible for meeting administration within the section. You will conduct self-assessments within the section's area of responsibility and support the section manager with administrative preparations in the area. You will also be responsible for all permissions. Additionally, the position includes all matters related to orders and invoices (proceedo). Furthermore, you will handle inquiries from the public, other authorities, and the media regarding access to public documents. You will support and train internal employees in handling documents, logging cases, and using digital tools. Additionally, you will actively participate in the unit's development and quality assurance work. **QUALIFICATIONS** The role of administrator is a service and quality assurance function. This position requires you to be meticulous, with the ability to work both independently and in close collaboration with others within the section and unit, as well as with other stakeholders both within and outside the authority. You work well with others. You are calm, attentive, and accommodating in your interactions. You make accurate assessments and priorities and are self-driven. You easily adapt to changing circumstances. You take initiative, start activities, and achieve results. We are looking for someone who has: - A high school diploma or equivalent education combined with experience deemed relevant by the Swedish Prison and Probation Service. - Experience working as an administrator within public administration. - Very good knowledge of expressing yourself well in spoken and written Swedish. - Very good computer skills and the ability to work in Word and Excel. - Experience working with document and case management systems. Preferred qualifications include: - Experience with logging cases and handling public documents. - Experience working within the Swedish Prison and Probation Service. - Knowledge of the Swedish Prison and Probation Service's program, the Access Portal. - Good knowledge of working in the case management system Platina. - Experience in educational work. - Knowledge of regulations for handling public documents. - Knowledge of the organization of the Transport Department. **ADDITIONAL INFORMATION** The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions relevant to the position. The answers to the selection questions and your CV will determine if you are qualified to proceed in the process. To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service. Certain positions are classified for security purposes, and a security screening with a background check will be conducted before a hiring decision is made. For some security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants from diverse backgrounds and experiences. Read more about the security screening at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary setting applies. A probationary period may be implemented. The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity. To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the advertisement. We kindly but firmly request no direct contact with staffing and recruitment companies or salespeople of recruitment ads. The Swedish Prison and Probation Service has contracted