Administrative Assistant at Österåker Correctional Facility

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and are now seeking more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society becomes safer for everyone. We are the authority responsible for prisons, probation, remand centers, and client transportation. Want to know more? Hear what our employees think about working at the Swedish Prison and Probation Service: [link] Read more about the Österåker facility's operations on our website: [link] The Stockholm East operational area encompasses two closed facilities: Österåker and Täby. We primarily employ prison officers, but also healthcare personnel, teachers, administrators, production managers, and other important professional groups. Inmates are engaged in education, treatment programs, workshop work, assembly, and packaging assignments – all to create structure, meaning, and conditions for a better future. The Österåker facility is in an exciting expansion phase, with new prison spaces and employment areas coming into operation between 2025 and 2027. There are great opportunities to grow with the organization – both in number of employees and in new, exciting roles. The facility is located outside Åkersberga – perfect for those who appreciate avoiding rush hour traffic. Driving is the most convenient way to get here. The Täby facility is a small prison with a familial environment and good commuting options. Both facilities offer staff parking. We prioritize a health-promoting work environment, and the Österåker facility has a staff gym. There is also an appreciated staff restaurant where you can eat and socialize with colleagues. JOB RESPONSIBILITIES The administration is a service function where you will be part of a work group handling client matters through registration and processing of client documents such as decisions, judgments, etc. Administration is responsible for archives, records, mail handling, orders, and managing incoming agency emails. Beyond typical administrative tasks, you will be able to work broadly in the role, including preparing sentence times for release decisions, cash management, and inmate finances. As an administrative assistant, you will have close contact with external actors and represent the Prison and Probation Service to partners and the public. The job requires knowledge of public access to information while ensuring confidentiality is maintained. The nature of the tasks does not allow for remote work. QUALIFICATIONS We are looking for someone who is self-motivated and service-oriented. The administrative work is part of the legal process, so you must be careful, structured, and stress-resistant. You should have good judgment, be quality-conscious, make appropriate priorities, and be accustomed to working in a high-tempo environment. The administrative role is a service function requiring the ability to work both independently and in close collaboration with other facility employees and actors within and outside the agency. It is important that you share the Prison and Probation Service's fundamental values of a humane view of people, respect for individuals, and belief in human development and change. We place great importance on personal suitability. We are seeking candidates who have: • Complete high school education or other education combined with work experience deemed relevant by the Prison and Probation Service • Experience with administrative tasks in public sector deemed relevant for the position • Ability to express yourself well verbally and in writing in Swedish • Good computer skills and experience with Office package It is meritorious if you have: • Post-secondary education in law, economics, or other education deemed relevant by the Prison and Probation Service • Multiple years of documented experience working with record-keeping, archives, or confidential documents • Experience working in administrative roles within the Prison and Probation Service or other public sector • Experience using Platina • Knowledge of execution control • Good knowledge of KVR ADDITIONAL INFORMATION [The rest of the text follows the same professional translation style, maintaining the original formatting and tone]