Institutional Secretary

Job Description The Swedish School of Sport and Health Sciences (GIH) is Sweden's leading knowledge center for sports, performance development, physical activity, and health. We conduct high-quality and socially relevant research in sports science, focusing on human movement. We educate teachers in physical education and health, as well as coaches, health scientists, sport managers, sports scientists, and researchers. At GIH, 160 employees and 1,400 students work and study. The college is located in central Stockholm, near Stockholm Stadium and a large sports and outdoor area. Job Responsibilities We are seeking a structured and committed department secretary who wants to contribute administrative support at the department level for a temporary position. The work primarily involves study, education, and program administration. We offer you the opportunity to work with inspiring colleagues from diverse backgrounds and professions. GIH is an institution that values innovative thinking. We offer you a position in a flat organization with high drive. At the Department of Movement, Culture, and Society (RKS), the subject areas include Pedagogy, Subject Didactics, and Management - focused on sports and health. The department is responsible for several teacher training programs, Bachelor's programs in Sport Management and Health Management, and several independent courses. RKS is led by a head of department and three deputy heads, and the educational programs are coordinated by a total of four study directors and numerous course managers/examiners. We currently have about fifty employees, including three department secretaries. As a department secretary at RKS, you will be directly placed under the head of department. Primary Job Duties: • Handling student cases in the case management system Jira, including re-examinations, registrations, eligibility reviews, study breaks, and resumption of studies. • Managing educational matters in the study documentation system Ladok, including result recordings, result follow-ups, and creating activity occasions. • Course discontinuation, in collaboration with study directors and course managers. • Program administration for KPU 60, KPU 90, and summer courses. • Course logistics in the Canvas learning platform, including student placement. • Meeting logistics for major meetings. • Logistics for program completion events. • Other duties within the scope of the position. Eligibility Requirements: Eligible for employment is someone who has: • Completed academic education equivalent to at least a bachelor's degree, as deemed relevant by the employer. • Computer software proficiency and experience in system administration. • Excellent ability to express oneself in Swedish and English, both verbally and in writing. Assessment Criteria: For this position, the following assessment criteria have been established: • Great importance is placed on personal suitability, where we seek someone who is development-oriented, curious, and flexible, while being organized and meticulous when required. You should have good service-mindedness and enjoy working with people. You take initiative but are also skilled at collaborating with others. • Significant weight is given to experience in similar work/tasks, preferably within the education sector. Duration/Working Hours: The position is a full-time, time-limited employment expected to last approximately 12 months, with the possibility of extension. Start date in January 2025 or by agreement. Salary: Individual salary setting applies. Application Procedure: Apply through our website by clicking the "Apply" button. Documents should be electronically attached in Word or PDF format. The application should include: • Summary of education and employment (CV) • Personal letter Application must be received by GIH no later than November 23, 2025. Read more about GIH's employee policy. Cited merits must be verifiable upon request. GIH promotes diversity and equality across all employment categories. We therefore welcome applicants with various backgrounds and experiences. We kindly decline direct contact with staffing and recruitment agencies, as well as job advertisement sales.