Umeå University is one of Sweden's largest educational institutions, with over 37,000 students and approximately 4,700 employees. The university offers a diverse range of high-quality programs and world-leading research in various scientific fields. It is also the site of the groundbreaking discovery of the gene-editing tool CRISPR-Cas9, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close at hand. Our cohesive campus makes it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.
The societal transformation and significant green investments we see in northern Sweden create immense opportunities and complex challenges. For Umeå University, this means conducting research on - and in - a society in transition. It is also about providing education for regions that need to expand quickly and sustainably. Simply put, this is where the future is being created.
Are you interested in learning more? https://www.umu.se/jobba-hos-oss/om-universitetet-som-arbetsplats/
The Department of Mathematics and Mathematical Statistics conducts research in computational mathematics, discrete mathematics, mathematical modeling and analysis, mathematical statistics, and mathematics for artificial intelligence. Our teaching is offered at all levels and includes mathematics, mathematical statistics, and computer science. Among our partners are international research groups, academic institutions, public organizations, and companies.
The department is now seeking an HR Coordinator – an important and responsible role where you will work as an independent HR function within the department, supported by HR networks, faculty, and central HR units.
You will also be part of the department's administrative team alongside study administrators, education coordinators, an economist, and administrators.
Description
The role involves tasks across the entire HR field, including both qualified HR issues and ongoing HR administration. As an HR Coordinator, you will work closely with the management team and hold a position within the management group.
Responsibilities
- Provide advice on HR issues regarding legislation, local and central agreements, as well as current policies and guidelines.
- Responsible for coordinating, driving, and administering the department's recruitment, employment, and onboarding processes, as well as coordinating the hiring of international employees in accordance with applicable regulations.
- Together with the chair, be responsible for coordinating, driving, and administering rehabilitation processes, as well as occupational health and equal opportunities work.
- Support staffing planning and competency supply.
- Develop and maintain routines within the department, both within the HR field and in other administrative areas.
- Ongoing HR administration and handling of matters such as leave requests, vacation planning, and statistical data.
Other administrative tasks may arise, such as meeting planning, preparation for staff conferences, administration of PhD candidates, space planning, and more.
Qualifications
To be considered for the HR Coordinator position, you must have:
• A Bachelor's degree in human resources or equivalent, along with several years of experience in qualified, broad HR work, preferably in the public sector.
• Documented experience in working with the entire recruitment process (including international recruitment) and rehabilitation.
• Very good knowledge of labor law and workplace safety.
• Proficiency in spoken and written Swedish and English.
• Good computer skills, particularly in the Office suite, and the ability to quickly familiarize yourself with new administrative systems.
• A well-developed ability to collaborate, excellent communication skills, and the ability to build and maintain professional relationships.
Desirable
• Experience with the aforementioned administrative tasks is advantageous.
• Experience with personnel administrative systems is preferred, especially with systems such as Primula, Varbi, and Adato.
• Experience in HR work within universities or colleges in an international environment, as well as experience in management group work, is beneficial.
We want you to be able to drive and develop your work independently with high integrity. You can plan, organize, and prioritize your work efficiently and quickly adapt to changing circumstances. Personal suitability will be of great importance.
About the employment
Employment type: Full-time and permanent (6-month probationary period may apply)
Start date: According to agreement
Salary: Monthly salary
Workplace: Umeå
For more information
Elin Hoffman, HR Coordinator: 090 786 78 95,
[email protected]
Konrad Abramowicz, Chair: 090 786 79 01,
[email protected]
We warmly welcome your application, consisting of a CV and cover letter, as well as relevant certificates/transcripts, submitted via our e-recruitment system by no later than November 20, 2025.
Umeå University aims to provide a gender-equal and equitable environment where open conversations between people with different backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore encourage individuals with diverse backgrounds and experiences to apply for this position.
To staffing and recruitment companies and sales representatives: We respectfully decline any direct contact from staffing and recruitment companies, as well as sales representatives of additional job advertisements