HR & Payroll Administrator

Kalmar Water AB is a municipal-owned company tasked with providing residents with high-quality drinking water and purifying wastewater before it reaches Kalmarsund. In Kalmar municipality, we serve approximately 60,000 connected individuals, along with numerous companies and public institutions. We are 125 employees working with great environmental consideration, high cost-effectiveness, and excellent service. We face a challenging and dynamic future regarding drinking water production, wastewater treatment, renewal of water and sewage pipelines, and expansion of existing network infrastructure. Together, we enable Kalmar's future. JOB RESPONSIBILITIES Are you a structured and service-oriented administrator with experience in HR and payroll? Do you want to work in a critical infrastructure operation where you can be the hub of daily personnel administration? We are currently seeking an HR & Payroll Administrator as our current colleague is retiring. As our HR & Payroll Administrator, you will have a central role in ongoing HR work and be part of a team of knowledgeable HR colleagues. You will manage a broad spectrum of HR administration, including training and payroll administration, and serve as a critical support for both managers and employees. You will be the contact person for the municipal payroll center on payroll and system support matters, and maintain regular contact with the employer organization Sobona on collective agreement issues. The HR group, of which you will be a member, is part of the Staff Department - an engaged team with strong cohesion and an open work environment. You will report directly to the HR and Staff Manager. Your primary responsibilities include: • Ongoing HR administration, including updating payroll and schedule changes • Preparing payroll documentation for monthly payroll processing • Supporting time reporting, scheduling, and collective agreement interpretation • Coordinating internal training and orientation days, and registering/tracking in training records • Administering employment decisions and introducing new employees to various HR procedures • Providing system support for personnel administrative systems • Generating statistics and reporting to authorities • Coordinating workplace internships for school students and professional practice inquiries QUALIFICATIONS We seek candidates with post-secondary education in the field or professional experience deemed equivalent. You should have several years of experience in a similar role, preferably in the public sector or large private organization. As a person, you have high integrity, appreciate order and structure, and are meticulous, responsible, and organized. You are a proficient Excel user with the ability to quickly learn various administrative systems. You are service-oriented with a clear, pedagogical communication style when interacting with colleagues and stakeholders. We are a company that values our personnel and actively promotes employee welfare, health initiatives, participation, and continuous improvement. Our goal is to create conditions for a sustainable and healthy work life! Want to make a difference? Welcome to apply! ADDITIONAL INFORMATION As Kalmar Water is a critical infrastructure operation, this position may be subject to potential wartime deployment and security screening, including background checks.