Umeå University is one of Sweden's largest educational institutions with over 37,000 students and approximately 4,700 employees. The university offers a diverse range of high-quality educational programs and world-leading research across several scientific fields, and it is where the groundbreaking discovery of the CRISPR-Cas9 gene scissors, which was awarded the Nobel Prize in Chemistry, was made. At Umeå University, everything is close. Our compact campus makes it easy to meet, collaborate, and exchange knowledge, which benefits a dynamic and open culture.
The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research about – and in the midst of – a society in transition. But also delivering educational programs for regions that need to expand quickly and sustainably. This is simply where the future is created.
Interested in learning more? https://www.umu.se/jobba-hos-oss/om-universitetet-som-arbetsplats/
Department of Computing Science
The Department of Computing Science is an international workplace with around 170 employees from approximately 20 countries.
We conduct education and research across a broad spectrum of computing science. The department is involved in several national and international research projects, which creates a significant need for HR support. Learn more at https://www.umu.se/institutionen-for-datavetenskap/
We are now seeking a temporary HR Administrator. The position is full-time and a temporary appointment starting February 1st or by agreement, until September 11th, 2026.
Job Responsibilities:
As an HR Administrator, you will have a broad and independent work area requiring good communication skills and structure. Your primary tasks include:
- Administrative support during recruitment.
- Personnel administrative tasks related to doctoral education, such as calculating doctoral time, preparing activity reports and individual study plans.
- Employee onboarding and offboarding.
- Issuing certificates to employees.
- Managing hourly wage employees and teaching assistants.
- Managing scholarship holders.
- Vacation administration
- Other recurring personnel administrative tasks at the department.
You will be part of the department's administrative support function led by an administrative manager and work closely with the department's two HR coordinators.
Job responsibilities may change over time.
Qualifications:
- We are looking for someone with at least a high school diploma focused on personnel issues or equivalent, and several years of experience in personnel administrative work.
- Good knowledge of English and Swedish, both spoken and written, as communication with international employees is common.
- Good IT skills and experience working with HR systems.
Merits:
- University degree in HR management or equivalent.
- Experience with HR work in universities, government agencies, or other large and complex organizations.
- Knowledge of university organization and regulations.
- Experience working in an international context.
Personal Qualities:
- You are service-oriented, meticulous, and structured.
- You have good collaboration skills, take initiative, and have strong planning abilities.
- You work independently and take responsibility for your work.
Significant emphasis will be placed on these personal qualities.
Application
When applying through Varbi, we ask you to answer questions. These questions replace a personal cover letter.
The application should consist of the following documents:
- CV
- Documentation of formal merits (grades, diplomas, course certificates, etc.)
For more information, contact:
Administrative Manager Mikael Lindbäck, 090-786 54 40, mailto:
[email protected]
Apply through our e-recruitment system Varbi no later than December 1st, 2025.
We look forward to your application!
Umeå University aims to offer an equal and equitable environment where open conversations between people with different backgrounds and perspectives form the basis for learning, creativity, and development. We therefore welcome people with diverse backgrounds and experiences to apply for this position.
To staffing and recruitment companies and to those selling additional job advertisements: We kindly but firmly decline direct contact.