Lund University was founded in 1666 and is consistently ranked as one of the world's leading academic institutions. The university has approximately 47,000 students and more than 8,800 employees in Lund, Helsingborg, and Malmö. We are united in our endeavor to understand, explain, and improve our world and human conditions.
Lund University welcomes applicants with diverse backgrounds and experiences. Gender equality, equal opportunities, and diversity are fundamental principles in all parts of our operations.
Job Responsibilities
As an HR Administrator, you will work independently with various personnel matters.
In your role, you will support the head of department, administrative manager, division heads, and others on HR issues, and communicate HR information within the organization. Tasks may include:
- Providing advisory services on employment matters (regulations, etc.)
- Responding to various employment-related questions from employees
- Processing doctoral and postdoctoral employment
- Preparing documentation for hiring researchers and technical/administrative staff
- Assisting with new employee onboarding and helping international new hires and guests upon arrival
- Administration of LUCAT – Lund University's personnel directory
- Monitoring and managing time-limited and intermittent employment
- Handling payroll documentation in the payroll system
- Holiday management
- Other administrative tasks, such as record-keeping and archiving
The work involves close collaboration with other administrators, researchers, and teachers. You will also interact with colleagues at different organizational levels within the university.
Job responsibilities may change and develop over time in accordance with the organization's needs.
Qualifications
Due to the short employment period, low scope, and urgent need of the department, it is a requirement that you have substantial documented experience in HR work at Lund University.
Furthermore, you need extensive experience with the technical systems we use, including Primula, Varbi, and W3D3.
Proficiency in the Office package.
Strong ability to communicate verbally and in writing in both Swedish and English.
We are seeking someone who is flexible, service-oriented, and meticulous.
Commitment, sense of responsibility, and ability to independently manage work peaks efficiently are characteristic of you. You are structured, positive, and attentive to the organization's needs.
Terms
This is a time-limited temporary position at 25% from 2026-01-01 to 2026-06-30.
Contact person is Joakim Nilsson, Administrative Manager, +46 46 222 38 02,
[email protected]
Application Instructions
The application should include a personal letter explaining why you are interested in the position and how the position matches your merits. The application should also contain a CV, diploma or equivalent, and any additional supporting documents you wish to reference (copies of grades, reference contacts, recommendation letters, etc.).
The university applies individual salary setting. Please indicate your salary expectations in your application.
The Faculty of Science conducts research and education in biology, astronomy, physics, geoscience, chemistry, mathematics, and environmental science. The activities are carried out at eight departments located in the northern university area. The faculty has approximately 1,500 students, 360 doctoral students, and 700 employees.
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