Officer for National Admissions at Karolinska Institutet

Would you like to contribute to better health for everyone? We are now seeking a committed admissions officer who wants to contribute to a fair and efficient admissions process. This is a temporary position for approximately 1 year, with the possibility of extension. About us The Admissions and Examination Unit is responsible for all student admissions to Karolinska Institute's educational programs and courses at both undergraduate and advanced levels. We conduct eligibility assessments for all applicants to Karolinska Institute's doctoral positions and are responsible for issuing degree certificates at the undergraduate, advanced, and doctoral levels. Our mission is to ensure that the most qualified individuals are offered places as students and doctoral candidates at Karolinska Institute. Your role As an admissions officer, your primary responsibility will be to process applications for courses and programs at both undergraduate and advanced levels. A significant part of this work involves assessing qualifications from both national and international applicants, as well as making decisions based on existing regulations. In addition to the ongoing processing related to various admissions rounds, you will also handle other admissions-related tasks and provide services to prospective students. You will have daily contact with applicants, primarily via phone and email, where you explain and justify rules and decisions clearly and pedagogically. Several times a year, you will participate in recruitment fairs to inform and inspire future students. Additionally, you will serve as a knowledge resource for colleagues at Karolinska Institute on matters related to admissions. The role of an admissions officer involves a high degree of responsibility and independent work, but you are also part of a team of officers who work closely together and support one another. As part of the position, you are also expected to take on other related tasks within the unit that pertain to our mission. You are expected to actively participate in efforts to further develop our operations and administrative processes. Who are you? We are looking for someone who has: - A university degree in a relevant field for the position. - Experience in administrative work within a university environment. - Strong communication skills. - Good familiarity with systems and comfort in working in digital environments. - Proficient knowledge of both Swedish and English, in spoken and written form. Additionally, it is advantageous if you have: - Experience working as an officer in education, admissions, or another relevant area. - Experience in admissions processing and working in study administration systems such as LADOK and NyA. - Experience working with students as a target group. We place great emphasis on personal suitability for the position, and we are looking for someone who: - Is detail-oriented and has a structured approach to work. - Is responsible and has good organizational skills. - Has a very good ability to prioritize and work efficiently. - Exhibits excellent cooperation skills and is service-oriented. - Communicates clearly and pedagogically. - Has a personal drive to develop and contribute to improving operations and does not hesitate to support colleagues when needed. The admissions periods involve a periodically high workload, and we are therefore looking for someone who enjoys working in a structured manner against deadlines and managing intense work periods. What do we offer? A creative, international, and inspiring environment filled with expertise and curiosity. Karolinska Institute is one of the world's leading medical universities. Our vision is to drive the development of knowledge about life and work towards better health for all. Here, we conduct successful medical research and offer the largest range of medical education in Sweden. As a university, Karolinska Institute is a governmental authority, which means you will receive good benefits through our collective agreement. Employees at KI are also offered the opportunity for a flexible working style. This means that if the area of work you are involved in allows, you can work part of your time remotely. You will also have free access to our modern fitness facilities, where trained staff are available. Location: Solna https://ki.se/om-ki/tio-skal-att-valja-karolinska-institutet Application We warmly welcome your application. Applications should be made via the recruitment system Varbi. In this recruitment, you are asked to apply with your CV without a cover letter. In the application form, you will instead answer a few questions about why you are applying for the job. For permanent employment, Karolinska Institute applies a 6-month probationary period. Do you want to make a difference – and contribute to better health for everyone? Apply to work with us!