About this role
The Swedish Prison and Probation Service is expanding – we are building new facilities, renovating, and adding to our workforce. Our primary goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transport.
The operational area (VO) Tygelsjö/Ringsjön consists of the Tygelsjö prison with 137 places for men and the Ringsjön prison with 82 places for women, both classified as security class 3. These facilities are managed by a prison director along with seven correctional officers.
Both prisons conduct extensive VSP (rehabilitation programs) and investigative work, while also providing valuable employment opportunities such as a horticultural business, carpentry with pallet production, mechanical workshops, assembly/packaging, kitchen and cooking, learning centers, and other structured activities.
Read more about the operations at Ringsjön prison on our website: https://www.kriminalvarden.se/kontakt/hitta-och-kontakta/verksamhet/anstalt/ringsjon/#verksamhet
The position is a temporary contract for approximately 9 months with the possibility of extension.
JOB DESCRIPTION
As an administrator (managerial support) at VO Tygelsjö, you will work closely with the management team. You will support the correctional services director in achieving the operational goals, maintaining a good work environment, and enabling present leadership. You will also assist the correctional officers (first-line managers) in coordinating overarching processes for the operational area through follow-up, investigation, case management, and administration.
In your role, you will assist with recruitment, personnel administration, and strategic workforce planning. Additionally, you will work on annual planning, meeting administration, record-keeping, and IT administration. Other tasks include coordination, preparation, and planning of negotiations, training, and similar activities. You will play a crucial role in ensuring a good planning horizon and providing support in daily operations.
QUALIFICATIONS
You will be the contact person for the operational area and the face to external stakeholders, which places high demands on your ability to collaborate, provide a high level of service, and possess strong social skills. Furthermore, you are organized and capable of working systematically with multiple processes simultaneously and independently. You have strong analytical skills and can prioritize your tasks effectively. It is essential that you communicate clearly and can adapt your message based on the recipient's circumstances. You also express yourself well in writing.
It is important to us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of humanity, respect for the individual, and belief in people's willingness and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Moreover, you are expected to contribute to ensuring that everyone is treated equally. We place great importance on personal suitability.
We are looking for someone who has:
• An academic degree in a relevant field for the position, or alternatively, other education combined with experience deemed relevant by the Swedish Prison and Probation Service
• Experience in administrative work within the public sector
• Experience in case management, drafting investigations, and preparing decisions
• Excellent proficiency in Swedish, both spoken and written
• Good computer skills
It is advantageous if you have:
• Experience from the Swedish Prison and Probation Service
• Knowledge and experience in driving, leading, and maintaining processes involving multiple stakeholders
• Experience in record-keeping
• Experience in IT administration
• Experience in personnel administration
• Experience in workforce planning
OTHER INFORMATION
The Swedish Prison and Probation Service has chosen to eliminate the personal letter and replaced it with selection questions relevant to the position. The answers to the selection questions and your CV will determine if you qualify to proceed in the process.
To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means you uphold democratic values and the state values applicable to the operations of the Swedish Prison and Probation Service.
Certain positions are classified for security purposes, and a security screening with background checks will be conducted before a hiring decision is made. For some security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants from diverse backgrounds and experiences. Read more about the security screening at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/
The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/
Individual salary setting applies.
A probationary period may be implemented.
The Swedish Prison