GD/OD Secretary

MSB works for a safer society in a changing world, focusing on the development of civil defense. As of January 1, 2026, we will be the Authority for Civil Defense. The Authority for Civil Defense has two clear roles: we are the leading, guiding, and coordinating authority in civil defense, and we are the sector-responsible authority for the emergency services and the protection of the civilian population. The vision of the Authority for Civil Defense is "Together for a strong civil defense." Do you have the ability to act when it matters? Then you might be our next colleague! We are seeking a secretary for the agency management. You will be part of the team at the management staff's office, whose task is to provide direct support to and assist the agency management with strategic governance. Your responsibilities and tasks You will be responsible for supporting and ensuring effective and practical conditions within the framework of the direct support to the Director General and Deputy Director General. Your tasks include: - Managing and handling the calendar along with associated information management, as well as practical meeting arrangements - Responsible for travel administration (bookings, travel expense reports, invoice and receipt management), purchasing, and similar tasks - Ongoing and strategic development of routines and processes related to management support In the role of secretary, you will also contribute to the daily and long-term planning of the management's work and otherwise support the overall activities of the office. You will assist the management staff in the development, efficiency, and improvement of the agency management's administrative processes. Your knowledge and competencies We are looking for someone who has: - An academic degree or equivalent experience deemed relevant by the employer - At least five years of experience in qualified management support in the public sector - Good administrative knowledge and the ability to handle and evaluate information - Excellent ability to express yourself verbally and in writing in both Swedish and English - Good IT skills, including proficiency in the Office suite and an aptitude for learning new systems - High security awareness It is advantageous if you have: - Experience in assessing, managing, and working with sensitive information with high integrity - Knowledge of the structure and mission of total defense In all our work, both internally and externally, we act based on the government’s core values. As with all employees and leaders at our agency, you are expected to work in a mission-oriented, development-focused, and dialogue-oriented manner, have good self-awareness, and contribute by being a role model. https://www.msb.se/sv/om-msb/jobba-hos-oss/msbs-medarbetar--och-ledarkriterier/ As of January 1, 2026, the employee and leadership criteria will be replaced by the Authority for Civil Defense's approach for employees and leaders: The approaches apply in everyday situations, crises, and wartime. The three approaches should be seen as a whole and build on each other: collaborative – proactive – action-oriented. We would like to emphasize the importance of high integrity, good collaboration skills, the ability to work in a structured and flexible manner with an overview and foresight, and that you should be performance-oriented. About the employment We offer you a permanent full-time position that begins with a probationary period. The position requires presence in the office based on the agency management's calendar and the overall work of the management staff. Your workplace will be in Stockholm, and travel may be required as part of the employment. The majority of our positions involve placement in a security class. Typically, Swedish citizenship is required. For positions in a security class, a security screening with a background check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Most employees at MSB are designated for military service. About us In the office, we have about 15 employees, and we are located in both Karlstad and Stockholm. We also offer you the opportunity to take a wellness hour, and you will receive a wellness allowance. For you as a government employee, there are also favorable vacation terms. All of us who work at MSB are expected to contribute to increased gender equality and equal treatment for a work environment and a society free from discrimination. https://www.msb.se/sv/om-msb/jobba-hos-oss/ Want to know more? If you have questions, please contact unit manager Charlott Thyrén. Union representatives are Jörgen Mählér (Saco-S), Jan Fenelius (ST), and Ann-Britt Paradis (SEKO). All can be reached via the switchboard number 0771-240 240. Welcome with your application by December 15, 2025.