**About the Job**
In the role of Document Controller, you will contribute to Sida's record-keeping and document control being carried out in a uniform and efficient manner. Sida's Document Controllers provide service to all employees in Stockholm and Visby, as well as to employees working at foreign missions within international development cooperation.
As a Document Controller, you will primarily work with handling documents and emails, which includes quality assurance and registration of these in our electronic case and document management system, Public 360.
The work is conducted both individually and in smaller groups with specifically designated areas of responsibility.
You will belong to the Administration Department (ADMIN). The department supports the authority in matters concerning law, accounting, financial management, personnel issues, procurement, internal governance and control, documentation, payroll management, and archives. You will work at our office in Visby, where tasks are performed in an open office environment.
**Responsibilities**
- Receive scanned documents and emails, classify, assess, and register these in the electronic case and document management system Public 360.
- Ensure quality assurance of registrations in Public 360 regarding basic data/metadata.
- Assist Sida's staff with document and archive issues.
- Handle internal and external inquiries regarding documents.
- Manage confidential documents in accordance with applicable regulations.
The responsibilities also include, when necessary:
- Date-stamping, preparing, and scanning incoming documents.
- Being responsible for the authority's mailbox, i.e., managing emails from the public.
- Assisting with the release of public documents.
**We Offer**
We provide a workplace with good opportunities for development and an environment characterized by openness and diversity. You will work with a clear mandate and area of responsibility, marked by trust between you, your manager, and your colleagues.
As an employee at Sida, you will work with the world as your workplace, guided by Agenda 2030 and the government’s core values. To meet the challenges the world faces today and in the future, we need individuals with diverse backgrounds and skills.
**Qualifications**
**Education**
- At least a completed upper secondary education.
**Languages**
- Proficient in Swedish, both spoken and written.
- Good knowledge of English, both spoken and written.
**Work Experience and Knowledge**
- Experience in record-keeping and/or document control.
- Familiarity with the Public Access to Information and Secrecy Act, the Archives Act, the Administrative Procedure Act, and the General Data Protection Regulation.
- Experience in handling confidential documents.
**Functional Competencies/Abilities:**
For this role, you need to:
- Be able to lead yourself and take responsibility for your own development.
- Take initiative and be proactive.
- Be good at collaborating and building trusting relationships.
- Manage resistance, be flexible, and solution-focused.
- Have the ability to engage in dialogue and create consensus.
- Contribute to and absorb knowledge and evidence.
It is advantageous if you have:
- Training as a registrar/document controller or equivalent knowledge deemed relevant by the employer.
- Knowledge of languages such as French and/or Spanish.
- Experience with case management systems (Public 360).
**Important to Know**
This position is a permanent employment with immediate start. A probationary period applies.
Sida offers the possibility of remote work to some extent if it works for the organization.
The position is security classified, and you will need to undergo a security clearance with a background check if offered the position.
When contacting, please refer to reference number 161/25.
For further information about the content of the position, please contact the unit manager, Sofia Rudolph, at 08-698 50 86.
Any questions regarding terms and other union matters should be directed to union representatives at Sida for Saco:
[email protected] and ST:
[email protected].
In Sida's recruitment process, selection questions are used as a tool for initial screening. Therefore, please ensure your answers accurately reflect your skills and experience. Read more about Sida's recruitment process.
Sida is a government agency. This means that information and application documents you submit to us may be disclosed under the principle of public access if requested. Normally, there is no confidentiality for the information processed in the database. If you have protected personal data, please contact the designated contact person in the advertisement by phone.
Note! Sida communicates with applicants primarily through our recruitment system ReachMee. Depending on your email client, emails sent from ReachMee may end up in your spam filter, so we encourage candidates to keep an eye on this.
**About Sida**
Sida – the Swedish International Development Cooperation Agency – is a government agency that works on behalf of the government and parliament to create conditions for better living standards for people living in poverty and oppression. Our work aims to contribute to achieving the parliament's goals and the government's direction for Swedish aid