Executive Secretary for Adult Psychiatry

Adult Psychiatry Gävleborg provides specialized psychiatric care for the county's over 280,000 residents. The organization employs approximately 600 staff members. Outpatient clinics are located in six towns, and inpatient care departments are situated in Gävle and Hudiksvall. Additionally, there is a county-wide forensic psychiatric unit as well as addiction care services. The Management Support Unit consists of six executive secretaries, two of whom are based in Hudiksvall, three in Gävle, and one in Bollnäs. We are currently seeking to strengthen our team in Gävle. **JOB DESCRIPTION** In the role of close management support, you will act as a sounding board and administrative support for our unit managers, characterized by a proactive and service-oriented approach. You will work closely with both unit managers and their staff. The work includes administrative and coordinating tasks in areas such as personnel, finance, and documentation. As an executive secretary with us, you will: - Serve as a sounding board and pillar of support for the unit managers - Assist the unit managers' staff with technical support, orders, and absence management - Aid the unit managers in scheduling for employees - Assist in the recruitment and onboarding of new staff - Administer our IT and personnel systems (Personec P and Time Care), including employment and termination reports, personnel reporting and scheduling, and sick and health registrations - Organize/update/structure/store written documentation - Manage and handle administration before, during, and after meetings, planning days, and training sessions - Administer the managers' calendars. With us, you will receive: - A varied position with diverse tasks - The opportunity to work with experienced colleagues - A favorable wellness allowance. Read more about our various benefits on the Region Gävleborg website! https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/ **QUALIFICATIONS** We are looking for someone who is flexible and service-oriented with an interest in helping others. You adapt easily and see opportunities in change. You have the ability to plan and structure your work efficiently and take responsibility for your tasks, driving your processes forward. Personal suitability will be of great importance. In the role of executive secretary, you should possess: - Post-secondary education in fields such as human resources, behavioral science, or other relevant education as assessed by the employer, or documented work experience in administration - Excellent computer skills, primarily within the Microsoft Office suite - Proficient language skills in Swedish, both spoken and written. For this role, experience as an executive secretary within public administration and/or healthcare organizations is advantageous. Familiarity with the IT systems Personec P, Agresso, and Proceedo is also beneficial, but not a requirement. **OTHER** With 7,500 employees, we are the largest employer in the county. This gives us the strength to drive development forward for a vibrant Gävleborg. Our mission is exciting and complex. Regardless of your role with us, you will help the residents of the county and contribute to society. We are at the forefront of societal development and invest in your growth and development as an employee. With us, you will be able to use your full potential to create the future Gävleborg together with your colleagues. The approximately 6,500 employees of the Health and Medical Care Committee work together to provide the county's residents with the best conditions for an active life with improved quality of life. By providing good and close care throughout the county, we lay the foundation for a strong and healthy Gävleborg. Information for recruitment consultants and ad sellers: We have already decided where we want to advertise our job postings and what support we want in the recruitment process. Therefore, we will not purchase ad space or services for ongoing recruitment and kindly ask you not to contact us with such offers.