Executive Assistant

Job Description: Chief Assistant for Power Grid Authority in Sundbyberg At Future People, we are seeking a Chief Assistant for a power grid authority in Sundbyberg. As a consultant with us, you'll have the opportunity for an exciting assignment while continuing to develop within your area of expertise. You will be employed by Future People and work on-site with our client. We are committed to ensuring your satisfaction both as an employee and colleague. Take the next step in your career and grow together with us! Our Client Our client is an authority managing Sweden's national power grid infrastructure. They conduct research and development projects in many areas to promote new technologies. The authority's work impacts society socially, environmentally, and economically - locally, nationally, and globally through their supply chains. Here, you'll be part of a critical societal mission. Role Overview As Chief Assistant, you will be a central support for the Management Projects department and its section managers. You will work both operatively and strategically with planning, coordination, and follow-up of administrative and coordinating tasks. Key Responsibilities: • Documentation and filing in Signe and W3D3 • Meeting and conference bookings, travel planning • Intranet editor and internal information management • Training coordination and participant administration in SABA • Partial project management in line assignments and operational projects • Minutes writing for steering group and leadership meetings • Invoice handling and ordering via self-service portal • Coordination of section and vendor meetings • Support for employee onboarding and offboarding • Management of delegations, contracts, and security classification • Project administration and support to section and department managers Candidate Profile: Required Qualifications: • Post-secondary education in economics, HR, administration, or equivalent work experience • Minimum 8 years' experience as a chief assistant, including qualified coordination and administration • Minimum 5 years' experience with MS Office (Excel, Word, PowerPoint, Outlook) • Minimum 5 years' experience documenting and recording steering group meetings or similar decision-making forums • Minimum 5 years' experience communicating with internal and external stakeholders Preferred Qualifications: • Experience in organizational development • Experience supporting projects or programs in public sector • Experience in energy industry, especially in leadership support or coordination roles Who We're Looking For: We seek a detail-oriented, structured, and self-motivated professional with excellent service orientation. You'll thrive in a role with numerous contact points, combining administrative work with coordination and communication. Position Details: • Full-time contract until 30/1-2028 • Start date: 6/1-2026 • Application deadline: 14/11-2025 Apply at futurepeople.se