Staffing Assistant/Heroma Reporter for ME Radiology

Do you want to help ensure that Europe's best hospitals have the right staff in the right places? As a Staffing Assistant at Karolinska University Hospital - ME Radiology, you will play a key role in ensuring that our radiological services always have the appropriate staffing! You will be offered: - An educational and varied job alongside driven colleagues who support and collaborate with each other - The opportunity to work at Europe's best hospital with cutting-edge care Of course, you will also benefit from the general perks that Karolinska University Hospital offers. About the position Within the Medical Unit Radiology, we operate in both Huddinge and Solna, consisting of approximately 150 staff at each site, including radiology nurses, nursing assistants, and radiologists. Parts of the operation are conducted around the clock and require the right competencies at the right time. The role of Staffing Assistant/Heroma Reporter involves a variety of tasks. You will have a central role in the unit's organization for staffing nursing personnel and/or radiologists. The work involves many contacts and close collaboration with colleagues in HR, payroll, and unit staff. You will be part of a team consisting of two staffing assistants and several nursing or section managers, where you will be responsible for scheduling and staffing planning in Heroma, both short- and long-term, based on the needs of the operation. You ensure that the operation has the right staffing according to needs and competencies. You support managers and staff with questions regarding working hours, absence, and staffing. You share tasks with the existing staffing assistant, working on both operational and strategic staffing planning. You take initiative and participate in the development of routines and processes for staffing and scheduling, focusing on sustainable and healthy schedules. The role may also include other administrative tasks. This is a position for someone who enjoys juggling multiple tasks, likes solving problems, and wants to contribute to the efficient functioning of the unit every day. We are currently looking for two staffing assistants, one based in Huddinge and one in Solna. We are looking for someone who: - Is driven by goal and results-oriented thinking in prioritization, planning, and actions, and adjusts direction if goals change - Works well with others and relates to them in a responsive and smooth manner. You listen, communicate, and resolve conflicts constructively - Is outgoing, creates contacts, and maintains relationships - Is calm, attentive, and accommodating in your interactions - Enjoys finding solutions and is interested in development. You have the interest, willingness, and ability to help others and strive to deliver solutions - Has the ability to see the big picture, think ahead, and contribute new ideas Qualifications Requirements: - Good experience working in Heroma (scheduling, staffing, absence management, etc.) - Strong administrative skills and accustomed to working in a structured manner - Good communication skills in both spoken and written language - Ability to work independently as well as in a team - Knowledge of applicable collective agreements and working time regulations Meritorious: - Experience with the Tessa system - Experience working with physician reporting About the recruitment process Selection and interviews will take place continuously during the application period, and the position may be filled before the application deadline. So submit your application today! When applying, you need to attach your CV. Instead of a personal letter, we ask you to answer selection questions and briefly explain why you are suitable for the role. Answering the questions is a prerequisite for your application to be considered complete. Warm welcome to submit your application - Together we are Karolinska! Before filling the position that involves care for children and adolescents, the person offered the job will be checked against the suspicion and criminal record register. https://www.karolinska.se/jobba-hos-oss/rekrytering-pa-karolinska/ As an employee at Karolinska University Hospital, you may be assigned to war placement. https://www.karolinska.se/jobba-hos-oss/var-arbetsplats/totalforsvarsplikt-allman-tjansteplikt-och-krigsplaceringar-pa-karolinska-universitetssjukhuset/ If you are or have previously been employed by Region Stockholm, we will take internal references from your current or previous manager if you become a candidate for employment. For permanent positions, a probationary period may be applied. About Karolinska University Hospital At Karolinska University Hospital, we are proud to be one of the world's leading university hospitals. In addition to our special responsibility for highly specialized care in the Stockholm region, our main mission is to educate the healthcare professionals of the future in collaboration with Karolinska Institute and conduct world-leading research while continuing our work to develop care for the benefit of patients. We operate in a variety of areas and professions. Our vision - We will cure and relieve tomorrow what no one can cure and relieve today. Please read more about us at https://www