About this role
Stockholm - our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now seeking you who want to think big, new, and different with us - for the people of Stockholm.
Welcome to Us
The Procurement Department at the Service Administration plays a crucial role in the city's work of contributing to a qualitative, sound, fair, and sustainable societal development through its procurement processes.
We have specialists in all parts of the procurement process. We currently have around 60 employees, including the business manager and unit managers.
We have recently reorganized for increased efficiency and focus. The operation currently consists of a business support unit and three category-based units, as well as a preparedness and security function.
The role is placed in one of our three category-based units where category leaders, procurement specialists, contract managers, and e-commerce administrators closely collaborate to ensure project progression.
We Offer
- A challenging role with a strong focus on communication and progression
- A place among committed and knowledgeable colleagues in an unpretentious culture, where collaboration and knowledge sharing are a matter of course
- An activity-based workplace in newly renovated premises near Globen, close to metro and tram
- Wellness allowance and opportunity for vacation exchange
- Flexible working hours, winter and summer working hours, and the possibility to partially work from home
- Good opportunity to plan your time based on the conditions of ongoing projects
One of our managers, Anna Birath, describes the job as follows:
"As part of our team, you'll have the opportunity to both develop and be developed. This is a role where you're often at the center of events, and it rarely becomes monotonous, even though change work in our large organization requires a certain level of endurance. You'll have daily contacts with customers, colleagues, and suppliers."
Your Role
As a contract manager, you have overall responsibility for contracts within your area of responsibility throughout the entire process from implementation to closure.
Your primary tasks involve:
- Proactively and continuously following up on contracts that the city has with respective suppliers
- Ensuring that parties adhere to the contract and contribute to quality-assured deliveries
- Communicating about contracts with our city customers in a target group-adapted manner
- Cross-functionally collaborating with category leaders, procurement specialists, and e-commerce managers
- Negotiating, following up statistics, and handling administration
Your Competence and Experience
We are seeking someone who:
- Has several years of current experience in independent work as a procurement specialist in a complex organization
- Is comfortable interpreting and explaining contract terms
- Has good experience negotiating within agreed terms
- Has high IT maturity; familiar with IT-based tools for procurement, contracts, and case management, good knowledge of the Office package, and experienced working with large data sets
- Has a relevant post-secondary education, or equivalent experience that we assess as equivalent
- Has very good ability to communicate verbally and in writing in Swedish
It is meritorious if you have:
- Worked according to the Public Procurement Act
- Worked in a municipality
- Good project management skills
To thrive in the role, you need to be communicative, attentive, and adaptable to the recipient. You look out for the entire organization's best interests and are persistent. To succeed in the role, you need to be goal- and results-oriented and adjust your focus when conditions change. You are self-driven and plan and drive your work efficiently. Furthermore, you are development-oriented and have the courage to test new working methods.
In this recruitment, we place great importance on personal suitability, commitment, and motivation for the position. Warmly welcome with your application!
Additional Information
We recruit without a cover letter to strengthen the focus on competence and experience for this role. When you submit your application, you will be asked to answer a few questions. When we assess your application, we will base it on your CV and the questions you have answered. After the application deadline, we will review all applications.
We see diversity as enriching and welcome all applicants. Our premises are accessibility adapted.
The City of Stockholm works with competence-based recruitment aimed at assessing each person's competence and thereby counteracting discrimination.
The Service Administration is one of the city's specialist administrations and is tasked with handling the administrative tasks that are coordinated in the city. This primarily involves payroll administration, financial administration, city-wide procurement issues, contact center operations, and internal consultants who provide support within digitalization, IT & telephony, recruitment, and property and facility issues. We