IT Contract Controller

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for someone who wants to think big, new, and differently with us – for the people of Stockholm. The Traffic Office is responsible for maintaining and developing Stockholm's public spaces to ensure they are safe, attractive, accessible, and sustainable. This mission includes everything from managing the existing urban environment to implementing strategic investment projects and planning for tomorrow's growing metropolis. To fulfill our mission, we are about 470 colleagues, primarily based in the newly renovated premises of the Technical Committee House on Kungsholmen. Together, we ensure that Stockholm continues to be a leading city with sustainable transport solutions and vibrant environments, both today and in the future. Welcome to us In the IT unit, we are 13 employees, each with different areas of responsibility but with a common goal: to enhance our operational efficiency and technical level. We work with new technology and see its concrete applications; we contribute to building a sustainable society and a well-functioning city. To succeed, we must focus on collaboration and a shared desire to succeed together. The Traffic Office has a strong vision, well-defined goals, and high ambitions for what it wants to achieve. This includes an offensive investment in IT. As part of an increased focus on digitalization, there is ongoing development of both the office's structure for innovation, continuous improvements, and digitalization, as well as operational architecture. We work according to PM3 version 2023, which builds on our previously established version. We offer A workplace where we help and support each other in our daily work and prioritize a good working environment. You will have the opportunity for personal development and to participate and influence the workplace. The workplace is centrally located in the Technical Committee House on Fleminggatan 4. We have flexible working hours and the option to exchange vacation day allowances for extra time off. Depending on the tasks and operational needs, there is the possibility to alternate between office work and working from home. Workplace environment and health are important to us. We offer wellness compensation, wellness hours, and the opportunity to participate in wellness activities. Welcome to grow in a growing city – where your contribution truly makes a difference! Feel free to read more about the City of Stockholm as an employer: Working in the City of Stockholm, Stockholm City on LinkedIn, and our Benefits. Your role Do you want to contribute to an efficient and legally sound management of IT contracts in the public sector? We are now looking for a Contract Controller for IT contracts who wants to help develop our work with contract management and supplier governance. As a Contract Controller for IT, you will play a central role in ensuring that our IT contracts create value for the organization and are followed up in a structured manner. You will work independently but in close collaboration with colleagues within the unit as well as with the procurement unit and finance. We are looking for someone with experience in similar roles within IT contract management, preferably in the public sector. You are structured, communicative, and enjoy working both strategically and operationally. The position encompasses two main roles: Contract Controller and Process/Procedure Coordinator. In the role of Contract Controller, you will work to ensure effective and well-structured management of the organization's IT contracts. You will be responsible for documenting contracts, processes, and routines related to contract management and supplier governance, as well as ensuring compliance. As a Contract Controller, you will also contribute to ensuring that IT deliveries occur according to the contracts and that the agreements support the organization’s goals and needs. In the role of Process and Procedure Coordinator, you will be responsible for mapping and documenting the IT unit's processes and routines related to other commitments within the IT operations and ensuring compliance. Your tasks will include, among others: • Acting as a contact point between the IT organization, procurement, finance, legal, and the operations in contract matters. • Administering and documenting the Traffic Office's IT contracts. • Participating in planning and executing procurements together with the procurement unit's IT buyers. • Ensuring that uniform and systematic contract follow-up occurs according to standard procedures in collaboration with the Procurement Unit. • Being responsible for the ongoing management of IT contracts, including monitoring contract terms, SLAs, and financial frameworks together with other staff in the unit. • Participating in the development of strategies for the contract portfolio, including extensions, renegotiations, and terminations together with other staff (Project Managers/Product Managers IT). • Ensuring that contracts are complied with according to laws and guidelines within the public sector, such as LOU, and supporting the IT unit's employees in matters concerning contract interpretation, contract risks, and contract follow-up. • Monitoring developments in IT contracts and informing employees while updating principles and guidelines. • Being responsible for documenting the IT unit's processes/routines with support from other staff in the IT unit. • Following up to ensure that processes