Do you have experience providing administrative support and is your work characterized by structure?
Do you also enjoy having many points of contact and taking responsibility? Then we can offer you a varied role alongside knowledgeable colleagues in a dynamic environment. For those with a high school education and relevant work experience, there is now an opportunity to apply for assistant positions at the Ministry for Foreign Affairs (MFA) in Stockholm, with the potential to serve at one of our foreign missions in the future. With us, you can expect interesting challenges and an eventful everyday life.
Your workday. Sweden's tomorrow.
We are looking for someone who wants to work with various types of administrative support within the MFA.
As an assistant, you will play an important role in one of the MFA's units, providing administrative support and serving as a contact person for administrative matters with other units, departments, and foreign missions. Your responsibilities will include independent planning, ongoing administration, coordination and execution of various internal and external meetings, travel and visit planning, as well as maintaining and developing internal routines. Administrative support in case management, archiving, and release matters will also be part of your role, along with IT, budget, and accounting issues. The work demands a high degree of accuracy, even during periods of high work pace. You will have many parallel and varied tasks, and you are expected to take responsibility, drive, and follow up on internal processes, as well as develop and improve administrative routines when necessary.
Read more about our operations at www.regeringen.se
Your background
You have a high school education and at least three years of work experience in service and operational support, administration, management, finance/accounting, or another relevant field. Academic qualifications are not required for these tasks. A driver's license for a manual transmission vehicle is required. You need to have good general IT skills and proficiency in the Office suite. You should be able to express yourself well in both spoken and written Swedish and English. It is desirable to have good knowledge of an additional world language such as French, Russian, Spanish, or German. Experience from the Government Offices or relevant experience from other governmental/public sectors is an advantage.
Your qualities
We place great emphasis on personal qualities and are looking for someone who is structured, quality-conscious, and responsible in their work. In an environment driven by external factors like ours, the ability to be flexible is essential, and as an employee at the MFA, you can quickly adapt to new situations. Since your work involves many points of contact, it is important that you have excellent collaboration and communication skills, both written and verbal.
Other information
The position is a permanent employment with an initial six-month probationary period. Start date is August 17, 2026. The workplace is within the home organization in Stockholm, with the possibility to apply for overseas positions in the future. Several employees are planned to be hired.
The position is classified in a security category, and a security clearance with a background check will be conducted before a hiring decision is made. You must be a Swedish citizen.
The Government Offices welcomes applicants from diverse backgrounds and experiences. We see gender equality and diversity as strengths and assets.
Are you interested?
You are welcome to contact Henrik Cederin, Staffing Manager, or Malin Bolin, HR Specialist, if you have questions regarding the content, terms, and salary. You can also contact the MFA's union representatives UPF (Saco/SRAT) at
[email protected], and ST-UD at
[email protected]. All can be reached through the Government Offices switchboard at 08-405 10 00.
We welcome calls from those interested in the job but decline calls from those selling advertisements and recruitment services.
Please register your application in our recruitment tool by December 11, 2025. We ask that you use the templates below for your CV and cover letter. The forms should be filled out in Swedish and attached to your application.
Template for cover letter
Template for CV
In your CV, please provide a realistic self-assessment of your language skills according to the EU scale, see link: http://europass.cedefop.europa.eu/sv/resources/european-language-levels-cefr
You can apply until 11:59 PM on December 11; after that, the application opportunity will be closed.
The application form contains several questions that you need to answer before you can register your application. Therefore, please start well in advance.
The mission of the Government Offices is to support the government in its work to govern Sweden and realize its policies. Here, 4,800 people work, of which 600 are abroad. The Government Offices welcomes applicants from diverse backgrounds and experiences. We see gender equality and diversity as strengths and assets, and we actively work to be a workplace free from discrimination. The Ministry for Foreign Affairs is responsible for foreign and security policy, global development and aid, trade policy,