Assistant to Special Housing

Ref: 20252644 The special housing units within the City of Malmö consist of five entities. We are currently seeking an assistant to be placed in Unit 1, which is divided into eight sections. You will be part of a team of 6 assistants within the unit. Are you an engaged and flexible person with a genuine interest in working in care and support? Do you want to be part of a team that contributes daily to improving people's quality of life? Then you might be the one we are looking for! Do you recognize yourself? Don’t hesitate to submit your application today – and become part of our important work within the City of Malmö! Job Responsibilities As an assistant, you will provide daily and proactive support to our managers and teams. Your tasks will include: • Practical work with daily staffing and schedule planning. • Administration in systems such as Medvind/H-rutan and Ekot. • Ordering of consumables and work clothing. • Handling of error reports, receiving deliveries and contractors. • Booking training for staff. • Contact with operations during the relocation of new users. • Management of permissions in various IT systems. • Coordination of interns and labor market employment. Qualifications • High school education with a focus on administration or nursing assistant training. • Documented experience in staffing planning and overall personnel planning. • Experience in coordination tasks within healthcare and/or care and support. • Previous administrative work, preferably within the municipal sector, is an advantage. • Experience working in a 24-hour operation is a plus. • You are accustomed to using a computer as a work tool and can quickly familiarize yourself with new programs and systems. • Good knowledge of current support systems such as Medvind and Personec P is an advantage. • Proficient in Swedish, both spoken and written. Personal Attributes Required for the Position • Flexibility: The work often involves changes and new challenges, so it is important that you can easily adapt to changing circumstances and see opportunities in change. This is crucial for managing daily staffing and schedule planning. • Collaboration Skills: You will work closely with other people and various operations. Being able to relate to others in a responsive and smooth manner, listening, communicating, and resolving conflicts constructively is important to be effective in the role of coordinator and contact person for interns and labor market employment. • Structured: To plan, organize, and prioritize work effectively, you need to be structured. This helps you meet deadlines and ensure that administrative tasks such as managing permissions and booking training are performed correctly and on time. • Service-Oriented: A calm and attentive approach, as well as the ability to help others and deliver solutions, is essential for handling error reports, receiving deliveries, and assisting managers in their daily work. • Self-Motivated: You will need to take responsibility for your tasks and drive your processes forward independently. This is important for managing orders, administration, and quickly familiarizing yourself with and using new systems. Important Information for Job Applicants in the Health, Care & Support Administration. When applying for a job with us, we will ask you to present an extract from the Police Criminal Record. The extract we want to see is "control of your own data." You need to request an extract from the Criminal Record yourself, which you can do via a form available on the police's website: http://bit.ly/polisens-blankett Once you have received your extract, you will present it to the recruiting manager. Please note that the normal processing time at the police is about two weeks, so please order the extract when you apply for the position. You can read more here: http://bit.ly/Information-om-utdrag About Us Special housing is responsible for care and support in the city's care and support homes, short-term accommodations, and respite care. We work to provide support to the elderly who can no longer live at home due to extensive care and support needs, often as a result of dementia or physical illness. Our department is characterized by empathy, respect, and a strong desire to create a safe and pleasant environment for our residents. Read about the City of Malmö as an employer here malmo.se/jobb Job Information Employment Type: Permanent Scope: Full-time Number of Positions: 2 Start Date: By agreement Other The City of Malmö strives for its employees to represent the diversity present in our city. We therefore welcome applicants who can contribute to our ability as an employer to meet the needs of Malmö residents. The City of Malmö has been a Finnish administrative area since 2015. This means that the municipality must inform about the rights of the Finnish minority, offer elderly care entirely or substantially in Finnish, and promote the Finnish language and culture. It also means a right to use Finnish in contact with us in the municipality. Since the City of Malmö is a Finnish administrative area, it is an advantage if you can speak Finnish. We warmly welcome your application! / Tervetulo