Assistant to the Property Unit, Municipal Technology

Ref: 20252603 Job Responsibilities The Municipal Technical Property Unit is now seeking an assistant. You will be part of a group of property administrators, providing support to the rest of the unit. Your tasks will include: • Answering phones, routing work orders, administering work orders, and providing feedback to management. • Posting and registering invoices. • Ordering certain consumable equipment. • Monitoring specific inboxes and placing orders. • Assisting in investigations and invoicing. Qualifications We are looking for someone with a high school diploma in business and administration or equivalent education as assessed by the employer. You need at least two years of experience in qualified administrative work involving work order management, posting, and ordering. To succeed in the role, we expect you to have strong system knowledge and work experience with multiple systems. Excellent Swedish language skills, both spoken and written, are required for the position. The role requires experience in a similar position with numerous contact points that demand strong communication skills and the ability to independently structure your work. As a person, you have a good ability to build relationships and collaborate with others. Like us, you believe in maintaining a positive team atmosphere, taking time to listen to others and provide support where needed. You are quick to learn new tasks and receptive to feedback. About the Workplace The Property Unit consists of approximately 160 employees who ensure the functionality of properties and infrastructure in the city. Examples of assignments include operating and maintaining city properties such as preschools and swimming pools, as well as lighting and traffic signals in public spaces. The unit also conducts renovations and electrical, fire, and security installations in various city properties. Technicians, operations technicians, property repair workers, and electricians work together with section managers, team leaders, foremen, and various support functions such as operations support. Municipal Technology works to create a well-functioning urban environment and offers locally environmentally adapted and economically efficient comprehensive solutions for operations, maintenance, management, preparedness, and technical services for streets, parks, and properties. We currently have approximately 690 employees and generate around 1 billion in revenue. The Service Administration is divided into five departments and offers everything from paratransit to IT and responding to citizens in Malmö City's contact center. We maintain streets, parks, green areas, and beaches, manage all of Malmö City's buildings, and ensure our school students receive good, nutritious meals. Together, we are a smart service partner to the city. Malmö City's operations are organized into 14 administrations. Our shared mission is to create welfare and sustainable community development. Together with Malmö residents, we are developing an even better city to live, work, and be in; our differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Learn about Malmö City as an employer at malmo.se/jobb Job Information Employment Type: Permanent Scope: Full-time Number of Positions: 1 Start Date: As soon as possible, by agreement Additional Information Please note that Malmö City has removed the personal letter from the application process and replaced it with selection questions to create a more inclusive recruitment process and an efficient candidate experience. Your answers will be an important part of our selection process. Malmö City strives for employees to reflect the diversity of the population. We therefore welcome applicants who can help us meet the needs of Malmö residents. To submit your application, click "apply" below. If you have any questions about the position, please contact the mentioned contact persons.