Archive and Information Coordinator for the Quality and Digitalization Unit

Welcome to the Labor Market Administration. Here, we work with labor market initiatives, financial support, adult education, consumer issues, and introduction of newcomers. Our goal is to offer everyone the opportunity for self-sufficiency. Therefore, we work closely with the business community and labor market partners to increase opportunities for people to establish themselves in the job market. More information about working at Uppsala Municipality can be found at https://www.uppsala.se/jobb/ Do you want to help shape the future of information management? Here, you'll have a unique opportunity to combine strategic thinking with operational work. You'll become a key person coordinating, supporting, and driving issues related to archives and information management - while also being responsible for coordinating our quality management system (KLS) within the administration. We work as a team where we learn from each other, provide support, and create freedom with responsibility. The Quality and Digitalization Unit brings together parts of the Labor Market Administration's development work, including digitalization, data protection, information management, and projects. Everything we do at the Labor Market Administration aims to help more Uppsala residents achieve long-term self-sufficiency! The Quality and Digitalization Unit is a support and development function for our core activities: adult education (municipal adult education), labor market initiatives, consumer issues, financial assistance, and reception of newcomers. The workplace is at the Education and Job Center on Bolandsgatan 4, where we have flexible workspaces. Remote work is possible if the work allows and in agreement with your manager, but we primarily prefer you to be on-site during working hours. This position is a time-limited employment, until 2027-02-26. Job Description In this role, you will coordinate and support operations in archival matters such as digital case files, management, disposal/archiving, and e-archives. Coordinate the work on the administration's information management plan, drive development, and be responsible for regular updates. Support and lead archive coordinators in the administration. Coordinate and be responsible for developing systematic information management based on guidelines developed within Uppsala Municipality. Be the coordinator for the administration's quality management system (KLS). You will monitor the external environment, educate/convey information related to the assignment. The role also involves collaborating and working together with the data protection coordinator (DSS) and the digitalization process leader, who are part of the same unit. Qualifications We are looking for someone with an academic or post-secondary education relevant to the position, preferably in areas related to archival science, information science, or ABM (Archives, Libraries, Museums) or other academic education that the employer deems relevant to the position. The work requires knowledge of the Archives Act, Public Access and Secrecy Act, or other relevant regulations. Good knowledge of digital working methods is also a requirement for the position. Experience in municipal or state operations, especially in document and information management, is considered meritorious. Experience working with governing documents and routines in quality management systems, practical experience applying the Archives Act, the principle of public access, and secrecy rules, as well as working with document management systems, is also meritorious. It is an advantage if you have knowledge of the General Data Protection Regulation (GDPR) and can handle both analog and digital archives. We prefer candidates with experience working with document management systems, case management systems, and e-archive solutions. It is also meritorious if you have knowledge of classification, record-keeping, and archive reporting according to a business-based structure, information classification, and knowledge of information security for essential services (NIS2 Directive). As a person, you work towards goals and focus on results. You are driven by goal and result-oriented prioritization, planning, and action. You change your direction when the goal changes. You work well with other people. You relate to them in a responsive and smooth way, listening, communicating, and resolving conflicts constructively. Furthermore, you have a good understanding of how humans acquire knowledge and different human conditions. You adapt the way you convey your message to the recipient. Additionally, you are meticulous and well aware of goals and quality standards. You place great importance on meeting these. Information If you have questions about the position or recruitment process, contact: Simon Coleman, Unit Manager, 018-727 27 49. Union Representatives: Akademikerförbundet SSR/SACO, Camilla Ahlsén Hoff, 018-727 24 34; Vision, Tommy Törnberg, 018-72717 44 For questions regarding application registration, contact the recruitment area: 018-727 23 02.