About this role
Swedish Prison and Probation Service is Growing – We Build New, Renovate, and Expand, and Are Now Seeking More Employees. Our Most Important Goal is to Reduce Recidivism – to Break the Vicious Cycle. If We Succeed, Society Becomes Safer for Everyone. We Are the Authority Responsible for Prisons, Probation, Remand Centers, and Client Transportation.
The Operations Area (VO) Tygelsjö/Ringsjön Consists of Tygelsjö Institution with 137 Places for Men and Ringsjön Institution with 82 Places for Women in Security Class 3, Led by a Facility Manager Together with Seven Correctional Inspectors. Both Institutions Conduct Extensive Sentence Enforcement and Investigation Work, While Providing Valuable Occupational Activities Such as a Garden Center, Carpentry with Pallet Box Production, Mechanical Workshop, Assembly/Packaging, Kitchen and Cooking, Learning Center, and Other Structured Activities.
Learn More About Tygelsjö Institution's Activities on Our Website: [website link]
JOB RESPONSIBILITIES
As an Administrator, You Will Work in a Broad and Evolving Role. Administration Functions as a Central Service Unit Working Extensively on Administrative Tasks. Currently, Work Responsibilities Are Divided into Three Areas. Journal Management Primarily Involving Legal Process Aspects Such as Docketing, Sentence Calculation, Registration and Dispatch of Client Documents, and Victim Information. The Second Area Covers Inmates' Funds, Inmate Wages, Banking Matters, and Reconciliations. The Final Area Consists of Various Ordering, Archiving, Invoice Handling, Mail Management, and Other Administrative and Service-Oriented Tasks. The Work Area is Developing and May Include Additional Responsibilities Over Time. The Role Involves Both Internal Contacts and External Interactions with the Public and Other Authorities.
The Team Includes Two Additional Administrative Colleagues, Collectively Responsible for Supporting and Servicing the Entire Institution. You Will Collaborate Daily with Various Functions Such as Client Case Managers, Duty Officers, and Correctional Officers. Client-Proximate Tasks are Involved, and Service Attire Will Be Required.
QUALIFICATIONS
We Seek Someone Who Enjoys Structure. As the Work Involves Legal Process Handling, You Must Be Structured, Precise, and Methodical. You Are Quality-Conscious and Can Prioritize Effectively in a Fast-Paced Environment. You Are Self-Driven and Efficiently Plan and Organize Your Work. As an Administrative Service Function, the Role Requires Flexibility and Strong Collaborative Skills. You Need Excellent Verbal and Written Communication Abilities, Both Within the Institution and with Various Internal and External Stakeholders.
We Value Alignment with the Swedish Prison and Probation Service's Core Values of Humane Perspective, Individual Respect, and Belief in Human Potential for Development. You Should Be Aware of How Background, Culture, and Group Affiliation Impact Yourself and Others. You Are Expected to Contribute to Equitable Treatment Through Your Approach. Personal Suitability is Critically Important.
We Seek Candidates Who Have:
• Minimum High School Diploma, Preferably in Office Administration or Economics, or Equivalent Professional Experience
• Experience in Qualified Administrative Work
• Ability to Communicate Effectively in Spoken and Written Swedish
• Strong IT Skills and Experience with Administrative Data Systems
Beneficial Additional Qualifications:
• Academic Degree in Public Administration, Economics, Administration, or Relevant Field
• Documented Experience in Docketing, Archiving, Confidential Documents, and Handling Official Emails
• Experience in Administrative Work within Prison Service or Justice System
• Knowledge of Financial Systems and/or Specific Administrative Platforms
• Understanding of Sentencing Systems
• Comprehensive Knowledge of Public Access Principles and Administrative Law
ADDITIONAL INFORMATION
[Standard recruitment process details and employment conditions]