Administrative Project Coordinator – Regulatory Project

We are looking for a Junior Administrative Project Coordinator who wants to be the hub of a regulatory project and ensure order, structure, and smooth workflows. This role is suitable for someone who enjoys administration, coordination, and supporting project managers and teams in their daily work. About the Role As an Administrative Project Coordinator, you will be an important support in the practical and administrative aspects of the project. You will be responsible for documentation, communication, and coordination – contributing to keeping the project organized, efficient, and on the right track. Responsibilities • Meeting Administration: schedule meetings, prepare agendas/materials, take meeting minutes, follow up on actions • Document Management: collect, structure, and archive analyses, plans, and agreements • Resource, Time, and Budget Support: monitor timelines, resource usage, invoices, and expenses • Support for Project and Workstream Leads: develop templates, assist with training materials, presentations, etc. • Communication: act as the contact point for the project and ensure information flows internally and externally Qualifications • Excellent administrative and organizational skills • Communicative, service-oriented, and self-driven • Experience with regulatory projects is an advantage • Knowledge of Solvency II, IRRD, or BRRD is a plus • Proficient in Teams, Microsoft Office, and project management tools • Fluent in Swedish Fact Box Role: Administrative Project Coordinator (Junior) Location: Stockholm Remote Work: No Scope: 40% (16 hours/week) Contract Period: November 21, 2025 – December 31, 2026 Language: Swedish (expert) Application Deadline: November 21, 2025, 23:59 Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is within Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries. Despite being a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us the obvious partner for companies looking to stay ahead in their recruitment efforts.